In this role, you will recruit and advise primarily first and second-year students, in all fields of the university, to apply for the prestigious scholarships and grants coordinated by the National and International Scholarships Office. Visit classes, student organizations, and other campus centers or academic areas to disseminate information about scholarships and scholar development. Design and run information sessions, workshops, and events. Advise students on how to fully actualize their undergraduate experience and become competitive for prestigious scholarships. Under guidance, advise students on current applications. Coordinate with other community and engagement areas in Honors College to support and develop programming. This position will include evening and weekend working hours.
Bachelor’s degree in a related field
One year of related work experience
Excellent interpersonal skills, ability to speak dynamically in front of groups
Ability to relate to multiple audiences, excellent planning and time management skills
Exceptional communication skills (written and verbal)
Proficiency in MS Excel and MSWord
Ability to work independently and in a team-oriented environment
Must be able to maintain confidentiality, adhere to protocols, and demonstrate initiative
Ability to effectively work with a diverse group of people
Experience with an Honor’s program
All new hires will be expected to follow Protect Purdue guidelines. To learn more, visit https://protect.purdue.edu/protect-purdue-health-center/surveillance-testing-plan/#fall.
To learn more about Purdue’s benefits summary https://bit.ly/3t7vcRd
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
The mission of MIT is to advance knowledge and educate students in science, technology, and other areas of scholarship that will best serve the nation and the world in the 21st century.
The Institute is committed to generating, disseminating, and preserving knowledge, and to working with others to bring this knowledge to bear on the world’s great challenges. MIT is dedicated to providing its students with an education that combines rigorous academic study and the excitement of discovery with the support and intellectual stimulation of a diverse campus community. We seek to develop in each member of the MIT community the ability and passion to work wisely, creatively, and effectively for the betterment of humankind.
Massachusetts Institute of Technology (MIT) seeks an experienced and effective leader to serve as the inaugural director of the newly created Institute Advising Center. The director will play the pivotal role of ensuring that all undergraduate students admitted to the Institute have an inclusive experience and are well supported throughout their undergraduate program. The director will join MIT at a time of transformation for student support and success, after careful consideration and information gathering, based on the recommendation of the Task Force 2021 Committee on Undergraduate Advising, Mentoring and Development, the Institute has approved the creation of an undergraduate advising center where students are supported by professional advisors from admission to graduation in collaboration with departments and faculty advisors. The new director will be tasked with designing and implementing the new advising structure and in turn, building an enhanced support structure for students. The director will support the Institute’s commitment to provide a coherent and unified student academic advising experience through exemplary advising leadership, process management, assessment and evaluation, equity and inclusion, stakeholder engagement and collaboration, and continuous improvement.
A new director implementing a new central advising structure that augments and supports department advising will need to understand the complex MIT landscape that includes a varied set of services. A new director will also need to onboard a nucleus of new Institute advisors. It is hoped that these advisors will bring their own creative ideas to the planning process and will, in turn, be able to acclimate and train future cohorts of advisors. They will work with faculty advisors to guide,
empower, engage, and support students from matriculation to graduation. The director will work to ensure the work of the new Institute Advising Center is student-centered, inclusive, and results oriented.
The MIT has retained Isaacson, Miller, a national executive search firm, to conduct this search. Confidential inquiries, nominations, and applications should be submitted online electronically and in confidence to:
MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.
MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.
ORNL educational and pathway programs provide experiences that complement academic programs and provide opportunities for additional learning, development, and training in a workplace setting. In this position, you will be internally focused, responsible for the design and execution of educational programs that are recognized nationally for attracting competitive students, contributing to DOE missions, and delivering outstanding research and career development experiences. These programs included DOE and ORNL graduate fellowships and internships. The Educational Programs Specialist will be a resource to students, mentors, and educational coordinators at ORNL. In this position, you will be reporting to the educational and pathway programs manager, joining a dynamic team and contribute uniquely to the success of the organization.
The Office of University Scholars and Fellows (OUSF) is seeking a creative and organized individual with excellent interpersonal skills and programming expertise. This student-centered position provides support for select Duke merit scholarship programs within a complex office focused on academic and intellectual engagement for highly motivated Duke students. The role serves as a primary point of contact for the scholars and for the foundations supporting them, including the A.B. Duke, Alumni, Trinity, B.N. Duke, Reginaldo Howard Memorial, and Karsh Scholarship programs.
Develops, coordinates, and advises on policies related to the Scholars.
Meets and advises merit scholars.
Guides them in issues pertaining to academics, professional advancement, and mental health, ensuring they are directed towards the services they need.
Serves as a liaison with other programs, offices, and departments at Duke to support students and to accomplish program objectives, including participating in the University Coalition for Community Engagement and Doing Good Community Fund.
With assistance of the MSP Director, serves as liaison between Faculty Directors and scholars, scheduling campus meetings and assisting with scheduling programming events for the scholars.
In conjunction with Faculty Directors and Senior Coordinator, develops and implements meaningful programming for Scholars within each program and across programs.
Acts as a liaison for Duke with the Foundations, assisting in the preparation of all reporting in a timely manner with attention to FERPA guidelines and Duke regulations.
Updates MSP website and social media accounts.
Administers activities pertaining to enrichment funding for scholars.
Coordinates the B.N. Duke Carolina Summer of Service (CSOS) Program.
Manages Sakai site for OUSF.
Submits non-comp payments for A.B. Duke Scholars for Duke in Oxford program.
Travels and represents Duke University and OUSF at various events, programs, and meetings.
Monitors and verifies expenditures for aid and operating expenses in compliance with Foundations and Duke policy.
Manages and oversees the OUSF poster session.
Performs other duties as necessary.
DEI and Anti-Racism Skills and Experience Diversity, Equity, and Inclusion are core values of OUE and OUSF. We believe that the educational environment is enhanced when diverse groups of people with varied ideas come together to learn. Applicants with a demonstrated commitment to issues of diversity in higher education are particularly encouraged to apply.
Incorporates an anti-racist and anti-oppressive lens into work responsibilities and processes.
Demonstrates experience working directly with and elevating ideas of people from diverse racial, ethnic, and socioeconomic backgrounds.
Serves as an advocate for individuals of all backgrounds.
The ideal candidate will have experience coordinating programs and working with college students. Experience in handling risk management and working with social media is highly desired.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor’s degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
IIE is hiring an Application & Selection Analyst to contribute to the Fulbright U.S. Student Program selection process. This position requires a bachelor’s degree and at least two years of related work experience. The individual can be located in any of IIE’s domestic office locations (Chicago, Houston, New York, San Francisco, Washington D.C.)
As a member of the Application & Selection team, this role will contribute to the process of application management and selection services for the Fulbright U.S. Student Program, administered by IIE. This individual will work with the Application & Selection team to communicate with external stakeholders including applicants, reviewers, and the program sponsor, manage logistics for selection meetings, provide technical support and ensure data integrity across various systems, as well as work on special projects/technical tasks as needed.
Participates and supports the team in the development/design of applications, actively testing and identifying and resolving technical issues becoming extremely familiar with navigating the systems and formats. Conducts the technical review of applications based on the specific program requirements.
Assists in the overall invitation process by researching and identifying potential reviewers, fielding follow-up invitation questions, and organizing meeting logistics..
Trains selection committee members and IIE facilitators on the screening process, produces and provides review resources and guidelines and independently facilitates review/selection meetings (online and/or in person).
Creates and maintains database systems to ensure that participant data and selection results are correctly entered to allow for accurate data reporting.
Corresponds with external stakeholders including applicants, reviewers, and the program sponsor via email, phone, and in person communication.
Prepares applications for delivery to IIE’s sponsors as well as Operations and Program Management teams.
The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.
Education and Work Experience:
Requires a Bachelor’s degree and at least two years of related work experience, or equivalent combination of education and experience.
Knowledge, Skills and Abilities:
Experience implementing a selection process and strong understanding of the complexities of different application and database systems.
Is technologically savvy with word processing, databases and spreadsheets.
Experience with websites, including use of webinar technology.
Ability to manage a large volume of work under severe time constraints and pressures, while demonstrating creativity and suggesting innovative yet practical solutions to new challenges.
Demonstrated excellent interpersonal, communication skills, oral and written; Exhibits maturity and is confident with meeting facilitation and uses diplomacy in difficult situations.
Demonstrates creativity and ability to suggest innovative yet practical solutions to new challenges.
Is a team player- contributes to the team as well as handles tasks assigned by more than one supervisor.
The National Fellowships Coordinator is a professional position in National Fellowships and Scholar Programs (NFSP) within the South Carolina Honors College (SCHC). The coordinator will perform a variety of duties in support of the recruitment and advisement of students considering and applying for national fellowships and scholarships with a focus on STEM majors and competitions. The coordinator will facilitate the recruitment and promotion efforts, conduct workshops, provide individual advising, and assist in program development and administration. As a staff member in a multi-function unit, the position may include additional responsibilities as assigned to meet the needs of USC’s academically talented students and to support the academic mission of the University.
Salem Academy and College, the oldest continuously operating educational institution for girls and women in the country by its founding date of 1772, invites applications for Salem Scholars Program Coordinator. The Salem Scholars Program Coordinator provides institutional leadership in developing and managing a program that will cultivate excellence among high-achieving undergraduates interested in the College’s Health Leadership transformation. As such, Health Leadership will be integral to the program and inform the Coordinator’s development of the Salem Scholars as outlined below. This position will have responsibility for the day-to-day management of the program, including frequent, direct interactions with students, faculty, and staff across campus to develop the program. The Coordinator will work collaboratively with the Dean of Admissions and the Leadership Program Director to set admissions goals and criteria, communicate with students and families throughout the admissions cycle; plan, implement and track Salem Scholars’ academic, leadership, and research engagement programs, teach a First-Year Experience class for incoming students in the Salem Scholars program, and provide academic advising to students in the program.
About Salem Academy and College:
Salem Academy and College is the oldest continuously operating educational institution for girls and women in the country by its founding date of 1772. The institution is currently celebrating its 250th anniversary and is engaging in transformational change to innovate in women’s education. Salem Academy is a college preparatory school located on a diverse, active college campus focused on preparing young women for careers in STEAM. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of women in health leadership. Salem Academy and College is located in Winston Salem, North Carolina, a vibrant college town known for arts and innovation.
Essential Duties and Responsibilities:
Work with the Leadership Program Director and Leadership Program Office to coordinate admission, orientation, programming, and advising for Salem Scholars.
Provide support with the initiatives of the Leadership Program Office as they relate to the Salem Scholars.
Work with the Dean of Admissions to provide academic oversight for admissions standards and review applications.
Work closely with Admissions and Orientation staff to ensure appropriate communication and expectations for incoming Salem Scholars.
Work closely with Admissions to provide outreach to underrepresented groups to ensure a vibrant and diverse program.
Plan and coordinate appropriate engagement and community-building programs for Salem Scholars.
Manage the budget for the program and co-curricular activities.
Assist students in connecting with faculty and departments, provide advice on curricular and GPA expectations, introduce them to research and service opportunities, and foster an engaged, challenging, and supportive community for all Salem Scholars.
Work closely with the Dean of Undergraduate Studies on curricular issues.
Provide workshops and individual coaching to Salem Scholars on making connections with faculty and being a successful mentee.
Creates, maintains, and updates all website content for Leadership Program and Salem Scholars Program.
Track Salem Scholar attendance and provide reports on levels of student engagement
Assess student retention, GPA, and satisfaction of the Salem Scholars.
Assists in research (surveys and focus groups) related to the Salem Scholars Program and related constituents.
Performs other duties as assigned or required
Master’s degree in a health-related discipline
Academic and/or professional experience related to Health Leadership
5+ years of academic experience working with undergraduates
Prior experience with undergraduate program management
Exceptional communication skills, including the ability to communicate with students, faculty, administrators, staff, and families
Familiarity with current communication and marketing techniques, including social media
Exceptional technology skills, including familiarity with how technology is used in assessment and program management
Exceptional organizational skills
Ability to manage budgets
Ability to work with diverse populations and create an inclusive atmosphere within the Salem Scholars Program and the College community
While performing the responsibilities of the Salem Scholars Program Coordinator, the employee is required to sit for varying lengths of time; occasionally bend, reach, lift, push, and pull up to 25 pounds; stand, walk, and kneel and regularly ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a keyboard; perform extended periods of work at a computer workstation and view a computer monitor; perceive sounds at normal speaking levels with or without correction; and express and exchange ideas through oral communication with students, faculty, staff, professional colleagues, governing boards, and the general public in the performance of the essential duties and responsibilities of the position.
To apply, please send a letter of interest addressing your qualifications for the position along with a resume and three professional references to firstname.lastname@example.org and email@example.com. The letter of interest may be addressed to the “Search Committee.” The review of applications will begin immediately and will be ongoing until the position is filled.
Posted: June 17, 2022 Deadline: Apply by July 17 for best consideration
The Staley School of Leadership Studies is seeking to hire a Director of the Office of Nationally Competitive Scholarships. Kansas State University holds a longstanding commitment to encouraging and supporting students as they compete for nationally and internationally competitive scholarships and fellowships. This position is responsible for organizing and leading that institutional commitment and for supporting students throughout the process.
Some of the duties are as follows:
–Direct all administrative and managerial activities for the Office of Nationally Competitive Scholarships – a university-wide program including budget and resource management
–Develop and maintain relationships with scholarship and fellowship foundations and external agencies
–Develop resources and programming that encourages students to enhance skills and participate in experiences that will increase their competitiveness in the fellowship and scholarship process.
–Organize and administer any required nomination and endorsement activities and serve as a resource for students during the application process
–In support of the Office of Nationally Competitive Scholarships, the Staley School of Leadership Studies, and Kansas State University, serve on departmental and/or university committees as needed.
–Other duties as assigned.
· Earned bachelor’s degree
· One to Three years of relevant experience
· Earned master’s degree
· Three years of experience advising or preparing students for scholarships, internships, or employment
· Identify and collaborate effectively with diverse stakeholders: across campus, from many different academic disciplines, with scholarship foundations, etc.
· Pursue commitment to diversity, equity and inclusion as an integral part of the recruitment and mentorship process
· Believe in the potential of the scholarship/fellowship process to further student growth and set advising and mentoring priorities accordingly
· Attentive to detail, mindful of deadlines, and capable of respectfully working with others in the pursuit of both
· Strong communicator, both in writing and verbally, including public presentations and the strategic use of social media
· Able to connect with students and form strong working relationships across a wide range of majors and career interests
· Organized and administratively capable of effectively managing multiple deadlines and overlapping application cycles
Job Summary: The Director will support the Honors College Dean in overseeing all fellowship and scholarship initiatives for the College, help to promote and support NJIT undergraduates applying for prestigious opportunities including, but not limited to the Boren, Gilman, Fulbright, STEM and research-based awards, and serve as a primary Honors advisor for third, fourth, and fifth year Honors scholars and those enrolled in an accelerated program (medical, law, etc.) In collaboration with the Associate Dean, the Director will coordinate all advising for the Honors College. The Director will help to develop and execute outreach programs for NJIT undergraduates around prestigious fellowships, plan the annual cycle of information meetings, develop relevant targeted workshops, collaborate with partner offices and faculty as necessary in order to identify candidates for competitions, and work closely with applicants to develop their application effectively. The Director will also be expected to participate in professional development by attending national meetings and training specific to relevant scholarship and fellowship programs as needed. The Director will report to the Dean of the Albert Dorman Honors College.
Essential Functions: – Major activities by way of illustration and not limitation. – In collaboration with the Associate Dean, coordinates all advising and prestigious fellowship processes. – Leads the Honors Advisors in developing optimal advising strategies. – In collaboration with the Associate Dean develops group-advising strategies to allow for required advising and maximize meaningful advising in ADHC. – Defines and maintains the structure to support a successful national and international scholarship application process in collaboration with the honors staff and with the faculty and academic departments. – Works closely with University undergraduate applicants for prestigious fellowships to ensure the strongest possible applications. – Advises Honors College scholars enrolled in accelerated degree programs. – Advises Honors College scholars in their junior and senior year, except those who enter into specialized honors academic tracks. – Coordinates with the Associate Dean for the advisement of specialized honors tracks by the Assistant Director for Curriculum. – Manages Honors student records using the University’s DegreeWorks and Navigate Systems to certify their eligibility for graduation. – In collaboration with the Associate Dean, coordinates First-year Seminar including creating / revising the schedule, identifying and training appropriate leads for each section, as needed. – Participate in the interviewing of ADHC applicants, particularly those to accelerated programs.
Additional Functions: – Other duties by way of illustration and not limitation. – As an extension of 3rd-, 4th-, and 5th- year advising, the Director will direct scholars to appropriate internships, co-ops, and study abroad opportunities in coordination with the relevant offices. – Supports ADHC grant writing activities to fund existing or new programs. – Support the undergraduate recruitment efforts of the ADHC, particularly in regards to accelerated degree programs. – Assist in tracking and assessment efforts, participating in accreditation and evaluation processes – Assists the ADHC staff in the co-curricular activities including leading at least one first-year seminar, admissions events, leadership colloquia, alumni events, and other programs. – In collaboration with the Associate Dean, supports the Transfer Admissions process into the Honors College – Other duties as assigned.
Prerequisite Qualifications: – Candidates must possess a doctorate degree as well as a record of success in the areas of grant writing, prestigious fellowships and undergraduate advising, demonstrating their leadership of successful applications for a range of undergraduate fellowships, such as Boren, Fulbright, Goldwater and Humanity in Action, or similar. – At least five years’ experience in higher education administration. – Candidate must have experience with or demonstrate a significant understanding of the value of Honors Colleges/ Programs operations. Experience with DegreeWorks or similar software. – At the university’s discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Preferred Qualifications: – Earned doctorate in a technical field. Teaching experience at the undergraduate level. – At least five years’ experience in honors education administration.
Partnering with the Director of Fellowships and Postgraduate Scholarships, the Assistant Director will share the responsibility for outreach communications and events to recruit candidates for national fellowship competitions as well as developing creative approaches to promote national fellowships and postgraduate scholarship opportunities to a diverse student population. The Assistant Director will share responsibility for managing application systems and processes; tracking applicants and providing reports; share responsibility for processing applications to foundations, advising, essay feedback, and evaluation letter-writing, as well as organizing events to celebrate the accomplishments of applicants. This position is a key partner and collaborator of the Director and also oversees general office administrative and technical needs. The position interacts with numerous offices across the college and interacts regularly with students, faculty and alumnae in person and electronically. A strong commitment to and demonstrated track record of commitment to the principles of equity and inclusion are essential.
Take appropriate actions to support a diverse workforce and participate in the College’s efforts to create a respectful, inclusive, and welcoming work environment.
Process Management (35%)
Partner with the Director in managing and submitting application materials for national fellowships and postgraduate scholarships and in tracking applicant progress, including status of recommendation letters. Partner in scheduling and coordinating faculty committee meetings, candidate interviews, applicant proposal presentations, as well as writing Campus Committee Evaluations.
Partner with the Director in outreach, recruitment and advising of students and recent alumnae for fellowship and postgraduate scholarship opportunities. Similarly, share responsibility for information sessions, developing and implementing workshops on the fellowship application process, writing effective personal statements, and other related topics. Draft promotional and recruiting communications. Support students as they articulate their interests and ambitions and apply for opportunities that further their academic, personal and professional interests. Provide feedback on proposals, essays, final revisions and mock interviews as needed. Build and maintain excellent relationships with faculty and staff across the college to identify and support potential candidates. Coordinate practice interview sessions with faculty and staff.
Coordinate with foundation representatives and alumnae for campus visits. Partner with the Director in corresponding with alumnae to create networks for fellowship applicant support.
General Administrative and Technical Support (20%)
Collaborate with the Director to continually update web and print materials for ease of navigation and transparency, with an emphasis on streamlining and modernizing systems and structures that use the latest technological applications and interface easily with external application management systems. Maintain applicant records and generate reports for various constituencies. Process mailings, purchase supplies, and submit reimbursement receipts. Organize meetings and events, including purchasing refreshments as requested.
Other duties/function as assigned (5%)
All employees are expected to participate in the College’s efforts to create a respectful, inclusive, and welcoming work environment.
Bachelor’s degree, 2-5 years of relevant experience with expertise in fellowships advising, and/or equivalent combination of education/experience.
Experience working with individuals from diverse backgrounds.
Master’s degree or higher, experience working with international students and living and studying abroad preferred.
Familiarity with and commitment to women’s education and liberal arts education; Teaching experience.
Excellent oral and written communication skills, particularly writing, editing, and public speaking skills. Ability to teach expository writing and tutor students to improve these skills, both in person and remotely. Strong understanding of research processes and good grasp of current events, both international and domestic. Knowledge of academic environments and the varying needs of different fellowships opportunities. Ability to operate independently and collaboratively and to manage many time-sensitive tasks. Strong analytical reasoning, problem solving, event planning, organizational and time management skills, with excellent attention to detail.
Demonstrated working knowledge of a wide range of technology platforms, both those used by foundations and the College, and the ability to adapt to new platforms as they are introduced (e.g., WordPress, Drupal, Slate, Handshake, Calendly, Google Suite, Microsoft Office Suite, Qualtrics, Zoom, Skype, Workday, Salesforce, 25Live, among others).
Must be a coalition builder with a collaborative spirit, and demonstrated ability to work effectively with a diverse population of students, alumnae, faculty, and staff.
Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application.
You will NOT be able to attach additional files after you have hit the Submit button.
Review of applications will begin June 20, 2022
Compensation Grade: Grade L Non-exempt
About Smith College
Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.
Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at firstname.lastname@example.org.
This position is responsible for collaborating with the Assistant Provost to develop and implement policies and programming for programs overseen by the Assistant Provost, represent these programs on and off campus, and coordinate the smooth functioning of operations. Additionally, the Program Manager advises University of Portland students on fellowship and grant opportunities and applications.
The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.
The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.
Fellowship & Grant Advising
Maintain a strong knowledge of fellowship and grant opportunities available for students, monitor competitions, and maintain a strong knowledge on the student profile each competition seeks in successful applicants.
Apply knowledge of grants to determine which awards are appropriate for interested students, advise all students who express interest in applying for fellowships or grants about applicable fellowship opportunities and specific program information; provide advisees support throughout application process for major nationally competitive merit-based scholarships and fellowships.
Certify and endorse UP student applications to granting agencies.
Represent the University externally, through presentations, conference participation, professional organizations and/or professional development activities; provide advising expertise to granting agencies by serving as competition adjudicator when invited.
Develop, manage, and execute a variety of programs for the Division, such as the Honors Program, Fellowships and Grants, Founders’ Day & Awards Breakfast, Undergraduate Research, and others that arise, with minimal review by the Assistant Provost.
Collaborate with Assistant Provost to develop program goals, objectives, and policies.
Develop procedures and systems to accomplish program goals; manage program data, providing analysis for evaluations.
Manage program budgets; monitor and analyze current spending and request adjustments as needed, provide forecasting for budget development, prepare annual budgets for final approval.
Manage student workers: hire, train, supervise, assess performance, set priorities, and approve hours worked.
Lead institution-wide work groups and collaborate with departments across campus to accomplish program objectives; present work to deans and program directors to further initiatives.
Advise student groups overseen by USE.
Assist the Office of Studies Abroad with technical training and student supervision when needed.
Education and Experience
Required: Bachelor’s degree.
Preferred: Master’s degree with 2-3 years of related advising and program coordination experience.
Or a combination of equivalent education and/or experience.
Knowledge, Skills and Abilities
Proactive attitude, initiative, and ability to work independently and as part of a team.
Demonstrated experience in advising and working in a higher education setting; discretion and good judgment in handling confidential information.
Proven ability to work collaboratively and effectively with other organizations, faculty, staff, parents, and students; able to establish rapport with aforementioned groups.
Outstanding verbal and written communication; excellent organizational and analytical skills with attention to detail and the ability to multi-task; commitment to customer service.
Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
Willingness and ability to periodically attend and facilitate early morning, evening and weekend programs.
Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
Required Qualifications: (As evidenced by an attached resume) Master’s Degree (foreign equivalent or higher). Five (5) years experience in a higher education setting, including at least one year of full-time administrative experience in an academic services and faculty support environment. Experience coordinating small- and large-scale projects, programs, and/or events. Familiarity with external graduate fellowship competitions such as the Fulbright and NSF GRFP program. Familiarity with graduate and postdoctoral professional development needs. Experience writing technical or education-related publications or documents.
Preferred Qualifications: PhD (or foreign equivalent). Academic advising experience. Experience with graduate and/or postdoctoral training and/or advising. Technical expertise in proposal writing. Supervisory experience in a higher education setting.
Brief Description of Duties: Plan, develop, and maintain an external fellowship advising program and manage a robust professional development program for Stony Brook’s graduate students and postdoctoral scholars. External fellowships include nationally competitive opportunities such as the U.S. Fulbright Student Program and NSF Graduate Research Fellowship Program, and those graduate fellowships that require institutional nomination and management. This position aims, through advising and professional development programming, to help graduate students and postdocs build lasting academic skills, resilience, and competencies that will enhance their current research capacity and prepare them for diverse and satisfying career pathways. This requires a knowledge of academic skills and competencies needed by the graduate and postdoctoral community, general fellowships advising strategies, creativity and adaptability in developing new programs that suit both scholars’ and the unit’s needs, as well as a technical expertise in proposal writing and student/scholar development. The successful incumbent will also have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
Design, develop and facilitate a comprehensive external graduate fellowship advising program to recruit, mentor, and support graduate students and postdoctoral scholars. Develop the program curriculum, recruit faculty & staff presenters and mentors, and convene and promote the program. Assess Stony Brook’s needs and develop services to meet those needs. Provide to applicants active advising, support, follow-up, and strategies for success either individually or in a group setting. Monitor national best practices in fellowships advising to implement at Stony Brook.
Oversee the internal review and nomination process for fellowships that require them. Liaise with SBU President, Provost and Senior Administration on institutional nominations and awards. Recruit and train faculty for selection and interview committees. Communicate policy, procedure, curricular, and other relevant knowledge such as preparing and drafting nomination materials.
With Graduate and Postdoctoral Professional Development team, develop, implement, and maintain professional development activities that are consistent with national best practices for promoting graduate and postdoctoral academic and research success and preparation for diverse career pathways. This includes supporting the Graduate School’s PhD Career Ladder Program and its peer leader development program as well as incoming student orientation and TA training. Develop new workshops and programs in scholarly development and grant writing, including recruiting presenters and convening and promoting sessions. Stay abreast of national trends, best practices, and innovations in graduate and postdoctoral professional development. Participate in grant writing.
Build connections to campus and external stakeholders in student and postdoctoral success. Cultivate relationships with foundations, funding agencies, and other external stakeholders in graduate and postdoctoral professional development. Cultivate relationships with faculty and staff and other campus stakeholders to build a diverse pool of applicants, including potential applicants from underrepresented backgrounds. This includes serving on one or more office committees and engaging in University-wide programs and services. Liaise with SUNY counterparts at other campuses and with SBU counterparts engaged in external undergraduate fellowships advising.
Lead efforts to promote student and postdoc accomplishments through multiple avenues, including online and social media. Maintain fellowships website. Liaise with university communications to promote applicant profiles and successes.
Other duties or projects as assigned as appropriate to rank and departmental mission.
The University of Nevada, Reno, Honors College seeks a visionary and experienced honors leader for the position of Associate Dean. The Associate Dean works closely with college leaders, serving as a senior advisor to the dean and a member of the executive leadership team that oversees the Honors College. The position reports directly to the dean.
As chief academic officer for the Honors College, the associate dean is responsible for the vision, development, and implementation of the college’s curricular and faculty initiatives and policies. This includes the development of new honors tracks and courses, honors instructional assessment and development, honors faculty development/hire/evaluation, and the related budgetary and logistical considerations associated with these. The successful candidate will have a deep knowledge of best practices in honors instructional/pedagogical design, innovative honors curricular models, and visionary honors instructional staffing, funding, and development/evaluation protocols.
The Associate Dean serves as the dean in her/his absence, plays a substantive role in advancing the college’s strategic plan objectives and goals, and advises the dean with regard to college operational procedures, staffing, and policies. The successful candidate will have a strong record of involvement with regional and/or national honors entities, especially the National Collegiate Honors Council.
The position requires deep collaboration with, and, in some cases, leadership of, diverse and extensive institutional constituencies. A sustained history overseeing large-scale and complex cross-institutional initiatives, as well as a proven record of conceiving, implementing, and successfully growing innovative honors curricular programming will be essential characteristics of the associate dean.
Terminal Degree and five (5) years of administrative/managerial experience working in an honors program or college at the post-secondary level
Demonstrated history developing and successfully implementing honors curricular models and instructional strategies at the post-secondary level
Demonstrated experience developing and successfully implementing honors course assessment and honors faculty development and evaluation programs and protocols
Policy-creation and administration of complex initiatives with multiple functions that involve internal and external stakeholders
Clear history of effective research and data-informed decision making, as well as experience with data and metric management, collection, and analysis systems
Involvement with regional and/or national honors organizations.
Experience overseeing financial management functions, especially those related to honors instructional compensation
The ideal candidate will have a record of teaching excellence in honors, strong knowledge of best practices in honors pedagogy and mentorship, and a deep commitment to high-achieving student empathy and welfare, obviated by sustained student engagement, care, and concern. An ability to create a lasting sense of community among diverse peoples, governance groups, and disciplines, as well as an ability to engender sustained trust at levels below, at, and above the hire’s position will be important.
A clear knowledge of faculty, chair, and associate-dean level priorities, deadlines, and needs within the context of a four-year comprehensive university will be valuable, along with experience developing, updating, and successfully implementing strategic plan goals and objectives. Superior, timely, and positive communication skills, as well as a record of successful conflict resolution with students, faculty, administrators, and other stakeholders will be elements of the ideal hire’s skill set.
The successful hire will ideally have a history building and maintaining effective and cohesive organizational structures that accomplish organizational objectives and will be experienced with HR policies and practices that contribute to successful faculty and staff hiring and development.
The Office of Nationally Competitive Awards supports UC undergraduates, graduate students, and recent alumni interested in applying for major external fellowships. NCA fosters the intellectual and personal development of UC’s student-scholars by facilitating a rewarding application process that encourages them to engage in rigorous self-reflection, cultivate strong writing practices, and define meaningful connections among their personal commitments, academic pursuits, and future goals. This office administers UC’s nomination processes for awards like Rhodes, Marshall, Fulbright, Truman, and Goldwater; it also provides support for major awards that do not require endorsement. The University of Cincinnati is a public, Carnegie Research I university serving 47,000 students.
NCA seeks a full-time Assistant Director. This is a 3-year position, with potential to become permanent, that reports to the NCA Director. The Assistant Director will collaborate with the Director to identify candidates, select nominees, and support applications for nationally and internationally competitive scholarships. The successful candidate will eventually develop interests and expertise in managing specific awards, especially those with an international focus, as determined in consultation with the Director.
This position will offer flexibility for a hybrid work arrangement (approximately 60% in person/40% remote) for applicants with a residence within OH/IN/KY. Remote work arrangements are subject to change in accordance with university policies.
Advise students about scholarships and fellowships and help them identify the best options for their goals. Maintain detailed advising records.
Support students through their application processes by providing timely and constructive feedback on essays, CVs, and other application materials.
Coach applicants on professional development, including interview skills and requesting references. Provide feedback to faculty/staff on letters of recommendation.
Direct students toward key resources on campus and in the community that will support their development.
Collaborate with the Director to identify and recruit faculty and staff to serve on selection and review committees. Organize and facilitate the committees. Manage the process for notifying nominees. Draft nomination letters and forms.
Lead information sessions and in-class presentations to highlight award opportunities. Facilitate Fulbright Summer Boot Camp and contribute to creation of additional, group-based advising programs.
Design and record webinars and tutorials as well as other effective outreach materials. Develop programming with other offices to ensure the support and development of students at UC.
Collaborate with NCA Graduate Assistant on means to publicize scholarship and fellowship opportunities to students and faculty. Work with Graduate Assistant and UC news writers to publicize award outcomes.
Assist the Director in developing and maintaining relationships with foundations and fellowship providers. Participate in the National Association of Fellowship Advisors. Build and maintain relationships with NCA alumni.
Collect, analyze, and present office data. Propose new programming, additional awards, or other ways for NCA to help students.
May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Three (3) years of relevant higher education experience. Relevant experience may include: fellowship advising; higher education teaching and/or research; writing center or writing support work; student-facing work in an honors program, international office, or undergraduate research office.
Post-baccalaureate research or teaching experience abroad, especially with the support of a nationally competitive award, may be substituted for one year of professional experience.
Superb writing and presentation skills. Ability to provide feedback on others’ writing.
Ability to manage multiple projects at once.
Additional Qualifications Considered
Knowledge of major fellowships.
Prior experience with grant writing/proposal writing.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
Competitive salary range of $51,000 – $57,000 dependent on the candidate’s experience.
The Director will support the Honors College Dean in overseeing all fellowship and scholarship initiatives for the College, help to promote and support NJIT undergraduates applying for prestigious opportunities including, but not limited to the Boren, Gilman, Fulbright, STEM and research-based awards, and serve as a primary Honors advisor for third, fourth, and fifth year Honors scholars and those enrolled in an accelerated program (medical, law, etc.) In collaboration with the Associate Dean, the Director will coordinate all advising for the Honors College. The Director will help to develop and execute outreach programs for NJIT undergraduates around prestigious fellowships, plan the annual cycle of information meetings, develop relevant targeted workshops, collaborate with partner offices and faculty as necessary in order to identify candidates for competitions, and work closely with applicants to develop their application effectively. The Director will also be expected to participate in professional development by attending national meetings and training specific to relevant scholarship and fellowship programs as needed. The Director will report to the Dean of the Albert Dorman Honors College.
Major activities by way of illustration and not limitation.
In collaboration with the Associate Dean, coordinates all advising and prestigious fellowship processes.
Leads the Honors Advisors in developing optimal advising strategies.
In collaboration with the Associate Dean develops group-advising strategies to allow for required advising and maximize meaningful advising in ADHC.
Defines and maintains the structure to support a successful national and international scholarship application process in collaboration with the honors staff and with the faculty and academic departments.
Works closely with University undergraduate applicants for prestigious fellowships to ensure the strongest possible applications.
Advises Honors College scholars enrolled in accelerated degree programs.
Advises Honors College scholars in their junior and senior year, except those who enter into specialized honors academic tracks.
Coordinates with the Associate Dean for the advisement of specialized honors tracks by the Assistant Director for Curriculum.
Manages Honors student records using the University’s DegreeWorks and Navigate Systems to certify their eligibility for graduation.
In collaboration with the Associate Dean, coordinates First-year Seminar including creating / revising the schedule, identifying and training appropriate leads for each section, as needed.
Participate in the interviewing of ADHC applicants, particularly those to accelerated programs.
Other duties by way of illustration and not limitation.
As an extension of 3rd-, 4th-, and 5th- year advising, the Director will direct scholars to appropriate internships, co-ops, and study abroad opportunities in coordination with the relevant offices.
Supports ADHC grant writing activities to fund existing or new programs.
Support the undergraduate recruitment efforts of the ADHC, particularly in regards to accelerated degree programs.
Assist in tracking and assessment efforts, participating in accreditation and evaluation processes
Assists the ADHC staff in the co-curricular activities including leading at least one first-year seminar, admissions events, leadership colloquia, alumni events, and other programs.
In collaboration with the Associate Dean, supports the Transfer Admissions process into the Honors College
Other duties as assigned.
Candidates must possess a doctorate degree as well as a record of success in the areas of grant writing, prestigious fellowships and undergraduate advising, demonstrating their leadership of successful applications for a range of undergraduate fellowships, such as Boren, Fulbright, Goldwater and Humanity in Action, or similar.
At least five years’ experience in higher education administration.
Candidate must have experience with or demonstrate a significant understanding of the value of Honors Colleges/ Programs operations. Experience with DegreeWorks or similar software.
At the university’s discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Earned doctorate in a technical field. Teaching experience at the undergraduate level.
At least five years’ experience in honors education administration.
The Honors College at Auburn University is looking for a new Coordinator of Scholarship, Research, and Career Development to provide fellowship advising to Auburn students as well as career and research support and programming for the Honors College. This full-time position reports to the Assistant Director of Student Affairs and would be a great opportunity for someone with prior experience working with nationally competitive awards.
The link to the full job description and application instructions is:
The Office of the Dean of the College of Arts and Sciences at Oberlin College invites applications for the position of Director, Fellowships and Awards. This is a full-time, twelve-month, continuing Administrative and Professional Staff position reporting to the Dean of the College of Arts and Sciences, working collaboratively with the Center for Engaged Liberal Arts and members of the General Faculty Fellowships Committee.
Founded in 1833, Oberlin is a private four-year, selective liberal arts college near Cleveland, Ohio and is also home to an outstanding Conservatory of Music. Together, the two divisions enroll approximately 2900 students. Oberlin College was the first college in the US to make interracial education and co-education central to its mission. The College continues to view a diverse, equitable and inclusive educational environment as essential to the excellence of its academic program. Among liberal arts colleges, Oberlin is a national leader in securing national fellowships and awards, and successfully placing graduates into PhD programs.
The successful candidate’s responsibilities will include, but are not limited to, the following duties:
* Direct the Office of Fellowships and Awards, including budgeting, hiring, and managing support staff. Establish and maintain a network of alumni volunteers to recruit and advise fellowships applicants.
* Serve as an ex officio member and primary staff person of the General Faculty Fellowships Committee.
* Establish and maintain connections with foundations and providers of fellowships and bring new fellowships to the attention of the faculty fellowships committee.
* Serve as official advisor for national fellowships, including Fulbright and other programs as required.
* Collaborate with and support faculty members who serve as official advisors of national fellowships.
* Coordinate selection and endorsement processes for all programs requiring College endorsement, including Boren, Goldwater, Rhodes, Marshall, Mitchell, Truman, and Watson; draft related endorsement letters in collaboration with faculty advisors and senior staff.
* Coordinate application and selection processes for internal awards competitions including Oberlin Alumni Fellowships and others.
* Assist faculty in identifying students who may be potential candidates for fellowships. Advise and encourage interested students to take the necessary steps to become viable applicants for fellowships and awards. Advise fellowship applicants on writing proposals, personal statements, interviewing, and other aspects of the application process. Coordinate practice interviews as appropriate.
* Teach a one-module course on application writing each year. Organize, in collaboration with faculty and staff, fellowships information sessions and related events.
Masters degree; experience advising undergraduates, either academic or career; excellent oral and written communication skills; demonstrated ability to establish a network of contacts and build relationships.
A complete application will be comprised of 1) a Cover Letter; 2) Resume; and 3) List of 3-5 References.
The Assistant Dean for Awards and Enrollment Managementoversees several aspects of the South Carolina Honors College. The incumbent leads the College’s recruiting efforts for freshmen admission in collaboration with the Admissions Office; leads recruiting, application, and selection for transfer admission; and oversees the College scholarship awards process. The incumbent oversees National Fellowship and Scholar Programs (NFSP), leads the University’s involvement in national fellowship and scholarship competitions, and manages the direction of an enhanced undergraduate experience for the institution’s Top Scholars: Carolina, Stamps, McNair, 1801 and Horseshoe Scholars. The incumbent provides supervision, leadership, and guidance for staff working with College recruiting and scholarships, and for NFSP personnel who provide national fellowship advisement and competition support to students; engages faculty and staff in the campus processes; and oversees a four-year plan of programs, services, and advisement for Top Scholars. The Assistant Dean is responsible for NFSP budgets, personnel, facilities, research, evaluation, working with faculty in a variety of disciplines, and advising the SCHC Dean, the University Provost, President and their teams regarding the progress of UofSC students in national fellowship competitions and other related endeavors. This position is part of the College leadership team.
Adelphi University – Director of Pre-Professional Advising and Fellowships
The Director/Associate Director of Pre-professional Advising and Fellowships serves as a resource throughout a student’s undergraduate career, providing information about course selection, volunteer involvement, field-related internships and other opportunities. Advise and assist students who are seeking prestigious scholarships or fellowships (i.e., Fulbright, Goldwater, Danforth, Rhodes, etc.). Recruit students into the advising program; develop and implement workshops, presentations, and special events; maintain a website that provides access to on-line resources, including a calendar of events; advise/mentor students in their application processes/packets; provide advising services to students and opportunities for networking among students and Adelphi graduates who are professionals and current students in graduate professional programs by facilitating networking webinars and in-person events/fairs; build and leverage networks to build and grow the program offerings.
REPORTS TO: Executive Director of Academic Services & Retention
RESPONSIBILITIES & DUTIES:
One-on-one student advising on curricular and pre-professional planning, workshops, webinars, and application assistance to students interested in and students pursuing post-baccalaureate degrees in environmental studies, engineering, law, medicine, dentistry, optometry, physical therapy, and other health professions.
Advises students on courses needed to complete pre-professional requirements
Supports students applying to relevant master’s, post-baccalaureate and related graduate studies
Proactively coordinate with faculty advisors regarding a student’s application materials.
Advise students regarding the readiness and timing of their pre-professional application, including how to navigate the application processes, choose professional schools, and prepare for relevant standardized testing.
Review and advise on personal statement essays
Edit Committee Letters for students and alumni applying to pre-professional schools
Maintain and regularly update the departmental website with new offerings, updated information, and an event calendar.
Regularly network with relevant professional schools and programs and seek out new relationships.
Represent Adelphi University to the admissions offices of professional schools and associations as an advocate for the Adelphi program as well as an advocate for applicants
Collaborate with internal campus partners on recruiting efforts
Represent program during university recruiting and admissions events
Identify qualified matriculated Adelphi students and recruit them (as appropriate) into the pre-professional advising program
Develop and execute strategies to increase the number of students from underrepresented populations in the Program
Develop strategies to increase retention of high achieving pre-professional students
Develop and execute effective advising and mentoring practices for pre-professional students
Create and distribute marketing materials to be used by admissions and faculty for recruiting prospective students
Plan and hold regular workshops for students and parents regarding pre-professional opportunities.
Collaborate with internal campus partners on orientation and other student programming to market available programs, services, and opportunities.
Coordinate programs to enhance awareness and knowledge of varied pre-professional fields
Collaborate with internal campus partners to provide programming that enhances awareness and knowledge of relevant issues for pre-professional students
Proactively coordinate the application process for students seeking fellowships requiring institutional support.
Track and document data on successful student placement in professional programs and fellowships, update the department’s website regularly with relevant data, and provide an annual, data-focused report to academic leadership.
Perform other job-related duties as assigned.
REQUIREMENTS (Knowledge, Skills and Abilities):
Must work well in a fast-paced environment and have excellent time-management skills.
Strong presentation, verbal, and written communication skills.
Must have the ability to work well with diverse groups of people and have excellent interpersonal skills.
An entrepreneurial spirit is strongly encouraged.
Must be able to work as an integral member of a team, demonstrate leadership qualities and have the skills and knowledge to manage a project.
Ability to establish and maintain effective and cooperative working relationships.
Ability to build connections and networks to increase opportunities for students.
Knowledge of requirements for the various professional schools and programs.
Demonstrated ability to collaborate successfully with faculty and other campus partners.
Excellent writing skills and data-literacy skills. Ability to analyze data and identify patterns and trends; ability to implement actions and identify outcomes based on data.
Master’s degree from a regionally accredited college or university required, with a preference for concentration in counseling, social work, higher education, or business.
Minimum of 3 years of related advising experience is required.
The Database Coordinator and Office Manager is a professional position in National Fellowships and Scholar Programs (NFSP) within the South Carolina Honors College (SCHC). The incumbent is charged with managing technology and office operations for NFSP. As Database Coordinator, this position oversees the complex and detailed NFSP web-based application systems which includes multiple modules with public facing functionality. Serves as liaison to DOIT to troubleshoot, prevent and/or correct issues while preserving data integrity. Trains and oversees users of data systems and generates reports. As Office Manager, the incumbent manages staff communications and scheduling by planning staff meetings, committee meetings, workshops, and events. Welcomes visitors, directs inquiries, and oversees student assistants.
The Center for International and Professional Experience at Yale University is seeking a highly organized, student-focused individual with exceptional written communication, project management and interpersonal skills to direct the competitions for a portfolio of national fellowships (Fulbright, Truman, and Udall among others), and manage and oversee Yale’s International Study Award (a comprehensive funding opportunity for study abroad). The Associate Director of Fellowships and Funding will play a central role in supporting students as they apply for these funding opportunities to further their academic, personal and professional goals. This position will collaborate closely with faculty, departments, and programs across the university to develop and oversee the recruitment and preparation of students and to advise and guide deliberations during faculty nomination committees. The Associate Director will work closely with the Fellowships team and the Director to increase the awareness of funding opportunities generally among the Yale student body and help lead the development of effective and efficient models for committee work, student advising and outreach. In addition, the Associate Director will oversee the collection and analysis of our data.
The University of Illinois at Chicago (UIC) is seeking an innovative, experienced, highly organized, student-focused leader committed to empowering students’ intellectual, personal, and professional development to join us the Associate Director of Undergraduate Research for the new Office of Undergraduate Research and External Fellowships (UREF). UREF (a merging of the Office of Undergraduate Research and the Office of External Fellowships) will be a key resource for all undergraduate students to engage fully in their UIC experience through research and creative pursuits, and to explore options such as competitive external fellowships as they prepare for their own personal and professional success. The UREF team works directly with students, faculty, advisors, staff members, and alumni, as well as academic and administrative partners, to support each student’s educational journey.
As a part of the Office of the Vice Provost for Undergraduate Affairs and Academic Programs and reporting to the UREF Director, the Associate Director is responsible for leading campus-wide efforts to engage undergraduate students in the research mission of the university. The Associate Director collaborates to advance innovative and sustainable models for undergraduate research with a focus on equity and inclusion across multiple dimensions. The position helps to advance the growth, reach, and impact of the office and the role of undergraduate research in students’ educational experience and core competency development. This position helps to build partnerships with faculty campus-wide, with both existing and new initiatives, as we seek to increase student engagement in research and the faculty mentorship that it entails. This position takes the lead in planning and executing the annual Undergraduate Research Forum.
UIC is one of the most diverse universities in the nation and has been designated a Minority Serving Institution, a Hispanic Serving Institution, and an Asian-American and Native-American Pacific Islander Serving Institution. UIC is the largest research university in Chicago, enjoys the strongest enrollment growth in Illinois with a student body of 34,000 and 3,100 faculty, and is in the top 5% of the most ethnically diverse universities in the United States.
Undergraduate Research / Process Design and Implementation
Develop and implement strategies and programs to raise campus awareness of internal and external research opportunities for undergraduates using a variety of media.
Support students in exploring and defining their interests, writing grant proposals, research statements, personal statements, etc.
Develop, promote, and deliver relevant educational programming including information sessions, research workshops, writing workshops, etc.
Develop inclusive practices and programs aimed at broadening access to high-impact educational opportunities for all disciplines and underserved populations.
Build relationships with faculty campus-wide regarding mentoring and research opportunities for undergraduates.
Lead planning and execution of campus-wide research initiatives and events, including the Chancellor’s Undergraduate Research Award and the annual Undergraduate Research Forum.
Maintain a robust and comprehensive website to promote undergraduate research opportunities across campus, including a list of faculty research profiles.
Encourage and assist students in the identification of appropriate venues for dissemination of research findings.
Implement effective communications (including social media), e.g. creating promotional materials, coordinating event calendars, and co-programming with strategic partners.
Program Development / Assessment
Collect, analyze, and report data about student contacts and outcomes to enhance quality assurance and program effectiveness.
Cultivate and maintain relationships with national research sponsors (e.g. the Council on Undergraduate Research), peer institution colleagues, funding agencies, and other relevant organizations; recommend and implement program modifications to reflect existing national trends and program popularity.
Perform other related duties and participate in special projects as assigned.
Master’s degree required; Ph.D. preferred;
Minimum three years of related university administrative experience required;
Excellent oral, written and interpersonal communication skills, along with the ability to effectively work with a diverse group of administrators, faculty, and students;
Sophisticated analytical, critical thinking and problem-solving skills;
Ability to manage multiple responsibilities simultaneously and to work toward competing deadlines;
Ability to work independently and self-motivate, as well as to contribute to the larger goals of the office as part of a team;
Demonstrated familiarity with program development, including project management and implementation;
Creative thinking and independent judgment, and the ability to apply this to the development of dynamic programming and initiatives; Proficiency in Microsoft Office Suite.
Experience with undergraduate research, and/or external fellowships (e.g., Fulbright, Rhodes, Goldwater, etc.), and/or grant/proposal writing, and/or a record of academic research;
Experience working with faculty in a higher education environment and/or instruction experience in higher education;
Experience advising or teaching students from first-generation, low-income, and historically underrepresented backgrounds.
For fullest consideration, please apply at https://jobs.uic.edu and include a letter of interest, current resume and the contact information for up to three professional references by May 19, 2022.
The Assistant Dean of Advising 1 provides comprehensive academic advising, including fellowship advising and pre-pre-professional advising, as well as student programming and support to undergraduate students in the College of Arts & Sciences. The largest undergraduate program at Washington University, the College of Arts & Sciences contains approximately 4,600 degree seeking undergraduate students and more than 600 non-A&S second majors and minors. Student Academic Affairs, housed within the College Office, comprises four central functional areas: four-year advising and the first-year experience; student progress and academic success; academic policies and administration; and post-graduate and pre-professional planning. Student Academic Affairs has an extensive reach collaborating with a broad range of constituents including faculty, staff, administrators, and campus partners who support holistic student success.
Primary Duties & Responsibilities
Serves as a four-year academic advisor for undergraduate students in each class. The load of advisees is approximately 90% of a full-time advising load.
Provides academic advising to support student retention and graduation initiatives. Interprets and explains university policies, procedures, and curriculum to students, faculty, staff, and administration.
Identifies and helps resolve obstacles impeding the academic success of students. Analyzes students’ academic and personal issues or concerns and provide referral or intervention services.
Supports students in developing a required academic plan to meet graduation requirements. Coordinates mentoring or specific programming for students within various academic programs.
Guides students through college and university level administrative processes. Liaises with Arts & Sciences academic departments and programs to ensure a holistic student academic experience.
Works with campus partners to ensure support and tracking of student progress.
Maintains appropriate student records and documents student interactions.
Develops, implements, executes, and assesses assigned program(s).
Coordinates, executes, and maintains assigned program(s) at the direction of the supervisor.
Serves as a project contact person for assigned projects/programs.
Produces a variety of documents, reports, proposals, or literature related to programmatic efforts.
Executes daily tasks and track and evaluate progress of program.
Collaborates in the design of program goals, including development and implementation.
May make decisions regarding annual implementation of processes related to assigned program(s).
May train or mentor student assistants, peer advisors, or academic advisors.
Supports the College Office with additional programming and mission critical priorities. May serve as an academic advisor across areas of the College Office.
May serve as an academic advisor across areas of the College Office, for example as a progress counselor, pre-professional (pre-health, pre-grad, pre-law) advisor, fellowship advisor, skills coach, and post-baccalaureate premedical advisor.
Performs other duties as assigned.
Experience with fellowship and scholarship advising (highly preferred).
Previous experience advising students in an educational or academic setting.
Strong commitment to cultivating relationships with students in the context of a learning environment and to delivering excellent student academic affairs.
Proven interpersonal and communication skills, written and verbal. Audiences should include students, faculty, staff, and stakeholders.
Sound judgement and high level of maturity, including ability to handle confidential information responsibly in sensitive situations involving students.
Ability to project genuineness and warmth as a service-oriented communicator. Ability to thrive in a position that requires independent judgement and to step in as a reliable team member on various collaborative projects as needed.
Ability to anticipate student needs and act to address them.
High degree of self-motivation, organization, accuracy, and productivity with an ability to manage time, meet deadlines, and follow-through on projects in a timely manner with varying degrees of pressure.
A strong commitment to cultivating relationships with students in the context of a learning environment and to delivering excellent student academic affairs
Proven interpersonal and communication skills, written and verbal. Audiences should include students, faculty, staff, and stakeholders.
Bachelor’s degree and four years of relevant experience in an educational or academic setting or Master’s degree and two years of relevant experience in an educational or academic setting.
Knowledge of liberal arts curricula and of concepts, practices, and procedures related to undergraduate education.
Posted: April 29, 2022 Deadline: Open until filled
The Center for Graduate School and Fellowship Advisement at Manhattan College is looking for an Assistant/Associate Director that will be responsible for graduate and professional school advising and fellowship advising; assessment and data management for both student engagement and survey of career outcomes; and program administration related to professional school and fellowship applications. In addition, the Assistant Director will work with the faculty committee to manage the internal undergraduate research awards for the summer research scholars programs.
The Center for Graduate School and Fellowship Advisement partners with the Center for Career Development to serve students under the umbrella, Office of Career Pathways. The Assistant/Associate Director will be an integral member to the Office of Career Pathways team, and will collaborate with Career Development to support students in reaching their career goals.
The ideal candidate will be able to:
Work with students individually and in group settings to help them identify whether or not graduate school, professional school, and/or fellowships are part of their career plans.
Market, identify, and cultivate fellowship applicants from the student body. Further develop relationships with faculty in every discipline to identify, nominate, and support students applying for national and international fellowships and scholarships.
Work with faculty Fellowship Committees to support the nomination and interview process for students applying to fellowships.
Build on connections within the national network of professionals in order to better coordinate fellowships and scholarships.
Work directly with students on their applications for external national and international fellowships and scholarships.
Advise pre-professional (pre-law/pre-health) students through all stages of the application process. Collaborate and proactively communicate with pre-health and pre-law faculty advisors to best serve student needs.
Collect data on assessment and student engagement for the Office of Career Pathways. Work with Career Development and Institutional Research and Assessment to implement a survey for graduating students and to follow up on career outcomes data 9 months from graduation.
Manage the summer scholars programs and program administration for internal undergraduate research awards.
Maintain communication with students and faculty to promote information regarding programs, events, services, and fellowship deadlines. Address student, faculty, and alumni questions and emails.
Assist in the development & distribution of promotional materials including but not limited to flyers, social media, newsletters, and email.
Manage resources and website for fellowships, pre-professional advising, and for the Center.
Collaborate closely with the Office of Career Pathways team on Admissions and Orientation events, workshops, and programming related to career development.
Experience in advising undergraduate students, preferably pre-professional students and fellowship applicants. Some knowledge of the career development process; MBTI/Strong Certification preferred.
Ability to market events, information sessions, and other events.
Recruit students to apply to major national fellowships. Strong initiative, especially to identify applicants for fellowships and to follow-up with students.
Knowledge of nomination and application process for competitive national and international fellowships.
Strong knowledge of Excel, survey software, statistics and data management. The ideal candidate will also possess sophisticated quantitative, analytical, and problem solving skills to work on assessment and career outcomes data.
Extreme organizational skills, attention to detail, and the ability to manage programs.
Strong interpersonal skills and the ability to work with a diverse range of internal and external partners.
Strong customer service skills, a high level of enthusiasm, and the ability to work well within a team model.
Strong commitment to student success and to the mission of the college.
Posted: April 19, 2022 Deadline: Open until filled
Job Description This position is an integral part of the University Honors & Scholars Center which serves all Ohio State undergraduate students. The Program Manager has both student-facing and faculty facing roles. The Program Manager is OSU’s lead on all aspects of the Undergraduate Fellowship Office. The results of this position’s work have a significant and long-term impact, as fellowship winners raise the visibility and prestige of the university. The manager is expected to maintain industry knowledge on roughly 30 different awards, and publicize and support applicants to all these awards. The manager advises interested students on appropriate fellowship opportunities and prepares competitive students to succeed through individualized assistance in preparing personal essays portfolios and application packages and grooming candidates for interviews. The manager tracks student progress across all four years of a student’s career and advises them to develop fellowship candidates. The manager is responsible for acquiring, processing, and delivering student records such as transcripts to fellowship foundations. The manager authors official nomination letters sent to foundation representatives. The manager will regularly deliver information sessions and application writing workshops. The manager is expected to develop new, creative, and unique measures to ensure fellowship success among OSU undergraduates. The program manager is responsible for increasing visibility and understanding of UFO operations across the campus community. The manager liaises with foundation representatives to ensure appropriate preparation of viable candidates. The manager represents university at regional national and international meetings of fellowship advisers. The manager is responsible for creating a culture of fellowships on campus, and therefore develops and maintains relationships with staff and faculty across the university. The manager recruits faculty to serve on nomination, advisory, and mock interview committees. The manager also works with faculty on writing letters of recommendations. The manager liaises with units across campus, such as the Office of Diversity and Inclusion, the Multicultural Center, Military and Veterans Services, and many others. The manager is expected to participate widely in programming across campus, such as research festivals, student trips abroad, and student cohort/scholarship interviews to cultivate relationships resulting in fellowship applicants. The manager coordinates with the Graduate School and Office of International Affairs to run the Fulbright U.S. Student program and related events like the annual Fulbright Week. The manager also works with University Marketing and the Office of the President to make sure the campus community and leadership is apprised of prestigious award winners. The program manager supervises one entry-level full-time staff member, providing guidance as they learn the field. The manager also supervises a faculty fellow to design seminars for applicants. The manager supervises graduate students as well.
Minimum Education Required PhD preferred; Master’s Level Degree or equivalent combination of education and experience
Required Qualifications A Master’s degree in an appropriate field or an equivalent combination of education and experience is required. Teaching experience is required. Experience in program planning and administration required. The manager must have exceptional writing and communication skills
Administrative experience, strong communication and organizational skills excellent rapport with students and faculty and attention to detail desired. Experience working with and promoting diversity of people and thought is desired.
(40%) The fellowship manager is expected to maintain industry knowledge on roughly 30 different awards, and publicize and support applicants to all these awards. The manager advises interested students on appropriate fellowship opportunities and prepares competitive students to succeed through individualized assistance in preparing personal essays portfolios and application packages and grooming candidates for interviews. The manager tracks student progress across all four years of a student’s career and advises them to develop fellowship candidates. The manager is responsible for acquiring, processing, and delivering student records such as transcripts to fellowship foundations. The manager authors official nomination letters sent to foundation representatives.
(10%)The manager will regularly deliver information sessions and application writing workshops.
(10%)The manager is expected to develop new, creative, and unique measures to ensure fellowship success among OSU undergraduates. The program manager is responsible for increasing visibility and understanding of UFO operations across the campus community.
(5%)The manager liaises with foundation representatives to ensure appropriate preparation of viable candidates. The manager represents university at regional national and international meetings of fellowship advisers.
(25%)The manager is responsible for creating a culture of fellowships on campus, and therefore develops and maintains relationships with staff and faculty across the university. The manager recruits faculty to serve on nomination, advisory, and mock interview committees. The manager also works with faculty on writing letters of recommendations. The manager liaises with units across campus, such as the Office of Diversity and Inclusion, the Multicultural Center, Military and Veterans Services, and many others. The manager is expected to participate widely in programming across campus, such as research festivals, student trips abroad, and student cohort/scholarship interviews to cultivate relationships resulting in fellowship applicants. The manager coordinates with the Graduate School and Office of International Affairs to run the Fulbright U.S. Student program and related events like the annual Fulbright Week. The manager also works with University Marketing and the Office of the President to make sure the campus community and leadership is apprised of prestigious award winners.
(10%)The program manager supervises one entry-level full-time staff member, providing guidance as they learn the field. The manager also supervises a faculty fellow to design seminars for applicants. The manager supervises graduate students as well.
NAFA’s mission is to promote the full potential of fellowship candidates through the application process and to foster the continued growth and professionalization of fellowship advising in higher education.
NAFA is not able to work directly with individual scholarship seekers. If you are a college-level student in search of merit-based awards, please contact your university for guidance.
National Association of Fellowships Advisors
800 N 22nd St
Richmond, VA 23223