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Current Job Openings

Posted: November 29, 2022

Deadline: Open until filled.

Position summary: The Assistant Director of Undergraduate Research will serve as the unit lead on all Social Science and STEM-focused undergraduate research opportunities, grants, and academic year and summer programming, although the role demands competencies supporting students across all disciplines.  In partnership with CCRF research staff, the Assistant Director will provide student advising with a focus on Social Science and STEM students and provide support for all existing undergraduate research initiatives, as well as support new initiatives and programs. This position will liaise with Social Science and STEM faculty and divisional leadership to advance existing opportunities and aid in the creation of new, Social Science and STEM department/division-based opportunities, as well as liaise with the University of Chicago’s national lab partners (Fermi, Argonne, and the Marine Biological Laboratory). The Assistant Director will serve as the CCRF lead on development and support of research ethics, health, and safety, and IRB training and collaborate with university health and safety, science library and instructional team. They will also provide key support for the annual Undergraduate Research Symposium. The Assistant Director will also actively participate in the broader activities of the CCRF, including serving on national fellowship selection committees for the Fulbright Research, Goldwater, and other research-based fellowships. They will be a campus leader in promoting and enhancing research and scholarship, collaborate with faculty and College leadership, and other key campus partners on new opportunities and provide comprehensive advising to College students interested in pursuing undergraduate research across disciplines.

Complete position and application details available here:  https://uchicago.wd5.myworkdayjobs.com/en-US/External/details/Assistant-Director-of-Undergraduate-Research_JR19279?q=assistant%20director%20of%20undergraduate%20research

Job requisition number: JR19279

Posted: November 16, 2022

Deadline: Open until filled.

This position reports to the Fellowship Director.

Duties and Responsibilities:

  • Provides support to undergraduate students, graduate students, and alumni inquiring about and applying for fellowships.
  • Serves as the liaison with national fellowship offices in order to maintain accurate fellowship application materials and to expand fellowship opportunities for undergraduate students.
  • Develops and implements the marketing plan for the fellowship programs including promotional materials, website maintenance, and the coordination of regular information forums.
  • Provides on-going and annual reports on progress towards the goals outlined in the University’s strategic plan to increase the number of qualified undergraduates who apply for prestigious national awards for post-graduate work and study abroad.
  • Interacts with students and faculty members regarding fellowships and applications.
  • Assists the Fellowship Director in managing the operations of the Fellowship Office.
  • Performs related duties as required.

Preferred Qualifications:

  • Bachelor’s degree and experience administering fellowship programs and/or successful experience in building programs designed for high achieving students.
  • Excellent organizational skills.
  • Must be a collaborative educator able to work effectively with Fellowship Director and to integrate programming efforts with other units in Academic Affairs.
  • The full job description and additional information can be found here: https://www.careers.luc.edu/postings/22579 

Posted: November 15, 2022

Deadline: Open until filled.

Job Summary

The University of New Hampshire seeks an Interim Director of the Office of National Fellowships in a term-limited, non-benefited position while this office is being reconfigured. We expect to post a full-time, permanent position with benefits within the next year. The interim director will begin as soon as possible and continue through June 30, 2023. The position is budgeted as full-time and in-person; however, we will consider a remote appointment and/or flexibility in hours.

The Office of National Fellowships Director reports to the Honors Program Director. The Fellowships Director seeks out high-achieving students and provides them with information, counsel, and editorial support in the process of applying for prestigious national and internationally competitive fellowships and scholarships. The Director monitors competitions and remains current on the profiles of each competition seeks successful applicants. The Director assists faculty members who serve as mentors and recommenders and arranges for faculty to take part in interviews and screening committees. The Director assists in press releases and in preparing students for public events on behalf of the University.

The full job description and additional information can be found here: University System of New Hampshire Portal | Interim Director, Office of National Fellowships (usnh.edu)

Posted: November 15, 2022

Deadline: Open until filled.

Job Summary

Do you want to help students dream big and reach their full potential? Join the University of South Carolina’s national fellowships team! We’re looking for a national fellowships coordinator who enjoys mentoring students and planning educational programs.

In this role, you’ll work closely with first and second year students to help them understand how national fellowships can support their academic and career goals by:

  • Offering one-on-one advising for students new to national fellowships
  • Coordinating the Fellowship Peer Mentors, our student ambassador program
  • Planning programs and workshops to recruit and support fellowship applicants

Our fellowships team is a supportive and highly collaborative group. As a member of our team, you’ll work closely with other fellowship coordinators and campus partners to guide incredible students across disciplines and colleges through the national fellowships process.

Prior experience with fellowships is helpful, but not required. If you’re a lifelong learner dedicated to supporting student growth, we want to talk to you.

Why USC? When you join our team, you join:

  • An award-winning workplace. Forbes Magazine has ranked us South Carolina’s top university workplace.
  • The nation’s best public honors college. While we serve the entire university, we are housed in the South Carolina Honors College, which has consistently received the top ranking from Inside Honors.
  • A legacy of success.Over 28 years, our office has helped students earn 1,200 national awards totaling more than $38 million.

Find the live posting on the USC job page. The hiring range is $43,775 to $65, 429, salary commensurate with experience.

Posted: November 10, 2022

Deadline: Open until filled.

Job Summary

Worcester Polytechnic Institute (WPI) has a job opening for an Advisor for Academic Support within the Office of Academic Advising! This position has a primary focus on providing academic advising to a caseload of undergraduate students as well as academic coaching to students who are at risk with their academic standing. The person in this role will also work on recruiting and supporting students applying for nationally competitive scholarships and fellowships (Goldwater, Rhodes, Udall, Truman, etc.). This would be a great opportunity for anyone who has experience with fellowship advising. 

WPI is a global leader in project-based learning, is a distinctive, top-tier technological university founded in 1865  on the principle that students learn most effectively by applying the theory learned in the classroom to the practice of solving real-world problems. WPI is the nation’s third-oldest private technological university.

Please share with your networks and anyone that may be interested!

The full job description and additional information can be found here: Advisor for Academic Support (myworkdayjobs.com)

Posted: November 7, 2022

Deadline: Open until filled.

Job Summary

The Fellowships Advisor engages directly with high achieving students, advises and facilitates all aspects of the application process for nationally competitive scholarships and fellowships. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

  1. Recruit and advise students applying for nationally competitive scholarships
    *Assist in the recruitment, advising and nomination of students and alumni for prestigious national awards (including the Churchill, Fulbright, Marshall, Rhodes, Schwarzman, among others), with a particular focus on STEM related awards (Goldwater, NSF REU, DAAD Rise, NIH, etc.)
    *Inform and guide the deliberations of faculty fellowship nomination committees
    *Build and maintain excellent cross-campus relationships with both faculty and staff
  1. Assist in the development and management of the Arete Retreat for top achieving students
    *Create a longitudinal recruiting and advising program for the top incoming students each year, and design strategic advising programs for other target student populations
    *Remain knowledgeable of and abiding by the best practices of the profession

Special Considerations

The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.


Master’s Degree in English, Technical Writing, STEM, Communications or related field or equivalent combination of education and experience

Three to five years related work experience

Experience in fellowship advising, career services, technical writing, student advising or other relevant experience

Ability to build, foster and maintain positive professional relationships

Excellent attention to detail, organizational skills, time management and sound judgment 

Adept use of digital communication preferred

Proven ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion

Excellent computer skills with experience using word processing, spreadsheet, database and presentation software

Solid analytical, decision making and problem-solving skills

For a complete description and to apply, visit: Careers at Lehigh – Details – Fellowship Advisor (pageuppeople.com)

Posted: November 7, 2022

Deadline: Open until filled.

Job Summary

GW Libraries and Academic Innovation (GWLAI) enriches the academic experience of scholars and students and sparks innovation at GW. Our people, programs, partnerships, and services enable research and teaching through access to the latest scholarship as well as rich archival resources; tailored support for researchers at all levels; guidance for faculty who want to explore new teaching methods and technologies in the classroom; and robust support for online education. Through innovative partnerships, dynamic workshops, and team-based approaches to project management and problem solving, GWLAI fosters collaboration and provides leadership across the university to support the shared mission of generating, making accessible, and preserving new knowledge.

The Center for Undergraduate Fellowships & Research (CUFR) is an integral part of GWLAI, providing GW undergraduates and alumni with information, guidance, and support as they learn about and apply for research opportunities and national fellowship competitions. This position is both student and faculty facing.

Reporting to an Associate Dean, the Director of the Center for Undergraduate Fellowships and Research will:

  • Provide leadership for and coordinate the application process for nationally competitive fellowship (Fulbright, Marshall, Rhodes, etc.) for GW’s undergraduate students (and qualified alumni); provide strategic planning to increase the number of future fellowships; and develop and oversee methods to ensure inclusion of students in all programs that are part of the fellowship efforts;
  • Manage special internal award programs such as the Shapiro Scholarship, Knapp Fellowship, Luther Rice Undergraduate Research Fellowship, GW Undergraduate Research Award, etc.
  • Implement procedures for identifying and nurturing students so they can be competitive in fellowship competitions; educate faculty regarding student fellowship opportunities to assist them in making appropriate referrals and providing mentoring to fellowship candidates; appoint and provide guidance and support to chairs of internal faculty selection committees for major fellowship competitions; and formulate policies related to fellowships;
  • Provide on-site and remote consultations for students preparing applications for a variety of fellowships; and prepare students for key, prestigious national fellowship competitions;
  • Recruit and work with faculty members to become mentors and partners in undergraduate research endeavors. Work with deans and chairs to enlist their help in actively encouraging faculty to work with undergraduates in their research endeavors;
  • Promote, provide leadership for, and coordinate undergraduate research opportunities for students in all five undergraduate schools, including the option for students to receive a transcript notation for undergraduate research experiences;
  • Maintain statistics and data on GW’s applicants and successes in fellowship and research opportunities; design and implement strategies for publicizing fellowship and research opportunities;
  • Supervise the activities of staff and student employees in the Center for Undergraduate Fellowships and Research to enhance the effectiveness of fellowship and undergraduate research efforts; monitor and maintain an operational budget;
  • Collaborate with colleagues at LAI and across the university in outreach, communications, workshops, committee service, and events (e.g. GW Research Showcase);
  • Maintain a commitment to diversity, equity, inclusion, privacy, and accessibility through outreach efforts that will engage underrepresented student groups interested in research and fellowship opportunities;
  • Participate in professional organizations and keep current with standards, trends, data, and technologies in undergraduate research and fellowship support;
  • Contribute to the broader professional community by sharing knowledge in scholarly/professional venues and through service to the University and the profession.
  • The incumbent may perform other related duties as assigned.

Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

  • Master’s Degree, or equivalent combination of degree and experience (by the time of appointment). Four years of professional experience that includes fellowship coordination, instruction, advising, or student services at the college or university level is preferred.
  • Demonstrated knowledge and experience in managing complex projects and activities that involve interacting with various stakeholders.
  • Strong planning, organizational, and communications skills, including familiarity with technologies for remote, hybrid, and in-person instruction and consultations and social media best practices.

Typical hiring range: $76,075.37 – $104,562.23

For a complete description and to apply, visit:  George Washington Employment Site | Director of the Center for Undergraduate Fellowships and Research (gwu.jobs)

Posted: November 7, 2022

Deadline: November 7, 2022

Job Summary

This position will provide customized support to UMKC students pursuing nationally competitive scholarships, fellowships, and other research-based external experiences of prestige, including, but not limited to, Fulbright, Truman, Goldwater, Churchill, James C. Gaither Junior Fellows, Luce, and Udall awards. 

The manager will develop marketing and recruitment strategies to cultivate a diverse candidate pool of primary students pursuing these unique experiential learning opportunities, organizing workshops and information sessions, advising candidates and awardees, and providing wraparound support services throughout the application process and experience. Although the manager will primarily focus on student applicants, the manager will also provide information and general support to faculty and staff applicants. This new position will work collaboratively with the Office of Financial Aid and Scholarships and is an initiative of the Chancellor of UMKC.

Key Responsibilities 
Fellowships Recruitment – Promote knowledge of awards opportunities, including application requirements, processes, and deadlines, through workshops, classroom presentations, and other activities. Develop innovative candidate recruitment strategies, including programs and presentations to faculty, departments, student groups, etc.
Fellowships Advising – Provide direct coaching services to students seeking opportunities, including discussing relevant fellowships opportunities and reviewing application materials such as resumes, personal statements, and essay question answers.

Fellowships Application Process Management – Manage the institutional elements of fellowships application processes, including submitting university-sponsored applications according to foundation guidelines, establishing advising committees, and writing and/or procuring institutional endorsement letters. As needed, provide feedback to the letter of recommendation writers. Oversee the communication plan for services, including drafting articles for publication about award recipients.

Relationship Development – Cultivate relationships with faculty, departments, and academic programs to ensure cross-campus participation in identifying and mentoring candidates, serving on selection committees, and providing letters of support. Develop and maintain relationships with external funding agencies and foundations, ensuring appropriate campus preparation and selection procedures.

Faculty and Staff Fellowships Recruitment and Advising – Promote knowledge of awards opportunities through workshops and other professional activities, including application requirements, processes, and deadlines. Provide direct coaching services, discuss fellowship opportunities, and provide guidance on application materials such as resumes, personal statements, and essay question answers.

Key Skills

  • Oral and written communication, collaboration, program development, ability to work individually and in a team environment, detailed oriented, time management, grant writing
  • A distant drive to take the initiative, with the ability to work autonomously and as part of a team.  
  • Evidence of providing mentorship and /or advising to students with the ability to build a rapport with students, faculty, and staff.
  • Strong ability to compose and present engaging presentations 
  • Ability to maintain the confidentiality of departmental and personal data 
  • Understanding of various experiential learning, employment, and other essential needs 
  • Demonstrate success in creative program development for at least one year. 
  • Knowledge of prestigious fellowships and/or participation in an external fellowship program. 
  • Excellent verbal and written communication skills
  • Ability to manage a database of scholarship information a track applicants through various experiences

Minimum Qualifications

A Bachelor’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Master’s in counseling, higher ed, international studies, or related field preferred. 2-3 years of experience in coaching, mentoring, and /or advising college-age individuals. One or more years of experience processing applications for fellowships and nationally competitive scholarships is highly preferred.


Up to $51,000 commensurate with experience, education, and internal equity.

For a complete description and to apply, visit: Careers (umsystem.edu)

Posted: November 2, 2022

Deadline: Open until Filled. 

Job Summary

The Office of Merit Awards oversees the mentoring of applicants for nationally competitive, merit-based scholarships that fund study abroad, graduate tuition, and summer research. The Merit Awards Program Coordinator provides essential support to the Office to further the university’s strategic goal pertaining to academic excellence. Primary responsibilities of the Program Coordinator are project management and customer service, including: organizing scholarship information sessions and workshops; supporting the Associate Director in the organization of major annual events; compiling data for the office and drafting the annual report; recruiting the university’s highest performing undergraduate and graduate students; coordinating faculty interview panels; maintaining an award database; tracking applicants and maintaining candidates’ dossiers, helping to publicize award recipients, updating the website, and managing the office’s social media accounts. The incumbent supervises and trains up to two part-time program assistants and up to two FWS. Assists the office’s Associate Director with the Early Identification Program (EIP) for outstanding sophomores. The Program Coordinator is also responsible for managing front-line service in the form of scheduling appointments and interacting with students and alumni, parents, and other clients, either by telephone or in person, with support from one to two part-time program assistants/Federal Work Study (FWS) students.

Salary Range: $44,757 – 53,000

For a complete description and to apply, visit: Merit Awards Program Coordinator (13323) (american.edu)

Posted: October 21, 2022

Deadline: Open until Filled. Priority consideration may be given to submissions received by October 28, 2022

Job Summary

The Director of Faculty Awards serves that the primary source for promoting awards and funding opportunities for faculty from external sources. The director builds external relationships, partners with internal stakeholders, and works towards elevating SMU’s national presence through the growth and recognition of SMU’s faculty.

In this effort, the Director of Faculty Awards & Honorifics Manager works closely and partners with the Office of the Provost, the Dean’s Offices of each college & school, the Office of University Decision Services, and other key members of the campus community. The Director is expected to provide direction and thought leadership in the development of goals and processes for faculty honorifics.

Essential Functions:

  • Lead and coordinate SMU’s faculty honorifics initiative across the institution.
  • Develop and execute processes for nominating faculty, including collaboration with key stakeholders, track nominations and outcomes.
  • Conduct an environmental scan for opportunities and peer benchmarking both short term and long term for faculty and academic staff in concert with other campus partners.
  • Identify and develop potential pathways to advance faculty nomination and recognition culture to senior administrative leadership, key faculty, and academic staff both central and within respective colleges/schools.
  • Works with individual faculty nominees and relevant partners (Office of University Decision Services, Office of the Provost, Dean’s Offices) to prepare effective nomination materials
  • Coordinate with the Office of National Fellowships and other offices on strategies for fellowship promotion across the university, including fellowships for undergraduates, graduate students, postdocs, and faculty.
  • Work with campus wide leadership and communications to increase program profile, reputation, visibility, and support.
  • Review, analyze, and share outcome measures and recommends changes for iterative improvement of establishing processes


Education and Experience:

Master’s degree is required, preferably in Education or Higher Education.

A minimum of three years of professional work experience in higher education is required. Experience working with or as a faculty member is also required.

Experience collaborating with all levels across a university, including executive leadership preferred. Experience with national fellowships or awards desired.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong verbal and interpersonal communication skills with the ability to build relationships with a wide range of constituencies in a diverse community. Must also demonstrate the ability to communicate effectively in writing. A strong customer service orientation is essential.

Candidate must demonstrate strong time management, organizational and planning skills. Must also have strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions.

Candidate must have a strong working knowledge of MS Office (PowerPoint, Excel, Word). Knowledge of national awards, organizations, and resources preferred.

Salary Range: Salary commensurate with experience and qualifications

For more information please visit: Job Description – Director of Faculty Awards (HR Title: Associate Director 1) (PRO00000209) (taleo.net)

Posted: October 18, 2022

Deadline: Open until Filled

Job Summary

The University of Arizona Graduate College is seeking a Research & Grant Development Administrator. This position will bring grant writing, grant submission, grant management and fellowship experience to Graduate College faculty and University graduate students. It will support and counsel graduate students in identifying external funding resources through various databases to increase the number of UA graduate students applying and receiving external support. The Research & Grant Development Administrator will be a valued member of an expansive Graduate College team that assists students with grant writing and career development for positions outside of academia. The position will interact with key stakeholders across campus and beyond, including faculty, staff and alumni, that enable the University of Arizona to foster a culture of excellence for the graduate student experience.

Duties & Responsibilities  

  • Inform, advise, and educate graduate students about identifying funding sources to support their research, external to the University of Arizona using Pivot and other available searchable databases
  • Counsel and guide graduate students about specific fellowships to which they can apply
  • Prepare and circulate the graduate student external funding resources monthly newsletter
  • Coordinate and hold information sessions for students, faculty, staff, and campus units about nationally competitive scholarships and their application processes including eligibility, deadlines, and funding parameters.
  • Identify, create and maintain resources for external grants and fellowships, including templates and databases for prospective & current applicants and awardees.
  • Manage the application process and student follow up for centralized Graduate College student research support grants such as the National Science Foundation, Fulbright-Hays Doctoral Dissertation Research Abroad, DAAD German Academic Exchange Service.
  • Collaborate with graduate students and Graduate College Faculty in the preparation of extramural research proposals, including aligning proposals to solicitations, ensuring adherence to submission requirements, editing and proofreading content for fit to solicitations and proposal management.
  • Coordinate with graduate students and Graduate College programs in the timely and successful submission of funding proposals.
  • Track research grant awards and expenditures
  • Update website content & materials. Annual program report/assessment.
  • Additional duties as assigned.

Knowledge, Skills & Abilities:

  • Excellent Interpersonal skills
  • Comfortable using or learning search engines and databases

Minimum Qualifications   

  • Bachelor’s Degree
  • 3 years relevant work experience

Preferred Qualifications    

  • Master’s Degree
  • Experience in grant writing and grant management
  • Experience working in higher education
  • Experience with federal granting agencies and their procedures

Rate of Pay:  $50,000 to $55,000, DOE

Complete information: https://arizona.csod.com/ux/ats/careersite/4/home/requisition/11875?c=arizona


Posted: October 18, 2022

Deadline: November 2, 2022, 9:00 AM.

Job Summary

Join MIUSA’s team to expand the participation of people with disabilities in international exchange!!

Mobility International USA (MIUSA) is seeking a dynamic, energetic, experienced Program Manager to lead a national-level project to increase the participation of people with disabilities in international exchange. MIUSA administers the National Clearinghouse on Disability and Exchange (NCDE), sponsored by the U.S. Department of State’s Bureau of Educational and Cultural Affairs (ECA). The NCDE provides practical information, knowledge resources, technical assistance, and advice to individuals with disabilities and exchange professionals, to ensure that people with disabilities have equal opportunities to access the life-changing benefits of international study, volunteer, work, professional, and cultural exchange programs.

The NCDE Program Manager:

  • Leads an innovative and collaborative team to promote inclusive international exchange through social media, website, partnerships, trainings, and publications. 
  • Ensures the NCDE project grant, program, and budget to ensure compliance with policies, rules, laws, and federal guidelines. 

Salary Range: $60,000 – $70,000 commensurate with experience.

This is a full-time, regular, exempt position, reporting to the Chief Executive Officer and Director of Programs.

For more information please visit, Job Announcement: National Clearinghouse on Disability and Exchange (NCDE) Program Manager.


Posted: October 12, 2022

Deadline: October 30, 2022.

Job Summary

Join the University of South Carolina’s national fellowships team! We’re looking for a national fellowships coordinator who enjoys developing relationships with students and faculty, managing projects and taking on new initiatives. 

In this role, you’ll work closely with STEM majors: helping them identify their future goals and communicate their ideas in written applications. You’ll also collaborate with our team to recruit and support high-ability students across disciplines by leading workshops, planning programs and offering advising.

Prior experience with STEM disciplines and fellowships is helpful, but not required. If you’re detail-oriented and student-driven, we want to talk to you!

Why UofSC? When you join our team, you join:

  • An award-winning workplace. Forbes Magazine has ranked us South Carolina’s top university workplace.
  • The nation’s best public honors college. While we serve the entire university, we are housed in the South Carolina Honors College, which has consistently received the top ranking from Inside Honors.
  • A legacy of success.Over 28 years, our office has helped students earn 1,200 national awards totaling more than $38 million.

Find the live posting on the UofSC job page.  The hiring range is $43,775 to $65,429, salary commensurate with experience.


Posted: September 15, 2022, updated October 20, 2022

Deadline: October 31, 2022


The office of Fellowships, Opportunities & Undergraduate Research (FOUR) at the University of Vermont seeks two individuals who are passionate about helping students’ scholarly development through experiential learning, leadership, and the pursuit of fellowships. These positions help prepare students to work effectively with faculty, researchers, and others; support students’ pursuit of various high-impact practices; promote grants and fellowships, organize forums and workshops. These positions work in collaboration with each other and the director to support student growth and the attainment of their personal goals.

Additionally, FOUR is situated within the Honors College; both positions will actively participate in the advising of the college’s students with regards to preparing for their futures, from the thesis, to finding funding, and their transition to post-baccalaureate opportunities. We are seeking advising professionals who will champion diversity, develop critical thinkers, and promote acceptance of the plurality of identities within our community.

Position Descriptions and Application information may be found at:

Undergraduate Research Advisor

Duties and Responsibilities:

  • Advises students and develops programming to support their engagement in undergraduate research and the pursuit of research awards;
  • Cultivates partnerships with academic advisers and other university partners to advance the university’s undergraduate research initiatives;
  • Develop communication and marketing strategies using print, web, and social media to increase visibility of opportunities and outcomes;
  • Assists in identifying key areas of growth for the office in support of underrepresented and under-served populations; develop additional initiatives to focus on their recruitment, development, and support.

Requirements and Preferred qualifications:

  • Required: Bachelor’s degree in a related or specialized field and one-year related experience;
  • Preferred qualifications: strong oral and written communication skills, strong knowledge of experiential learning opportunities, direct experience with undergraduate research, advising undergraduates, meticulous dedication to details.

Assistant Director of Fellowships Advising

Duties and Responsibilities:

  • Coordinate and manage activities related to identification, recruitment, and development of students for competitive fellowship/scholarship opportunities, act as point of contact to national foundations;
  • Coordinate all areas of nomination processes from the preparation of applicants to the creation of draft endorsement letters;
  • Develop communication and marketing strategies using print, web, and social media to increase visibility of opportunities and outcomes;
  • Participate in the Honors College Committee on Equity and Inclusion and directly apply principles developed there to create and maintain equitable and accessible application processes to underrepresented and under-served student groups.

Requirements and Preferred qualifications:

  • Required: Bachelor’s degree in a related or specialized field and two to three years related experience; effective interpersonal, organizational and writing skills;
  • Preferred qualifications: training in student services (advising students, development theory); direct experience with nationally competitive scholarship and fellowship competitions highly desired; meticulous dedication to details.

Posted: October 11, 2022

Deadline: November 1, 2022.

Job Summary

Responsible for overall management of both administrative policies and direct program services. The Program Manager will meet regularly with the Co-PIs, to plan and execute major activities from recruitment of students and coordination with faculty mentors, to graduating students and tracking their post-bachelors’ achievement. The program manager will also prepare annual performance reports and actively participate in developing the grant renewal proposal.

Job Duties

Under indirect supervision, oversees a large, integrated program consisting of a set of interconnected activities, and a group of associated, separately funded programs. Implements workscope, establishes funding, provides program planning, budgeting, and administration, and develops related operational policies and procedures. The programs/projects administered are usually focused on an associated set of complementary objectives within an overall mission; may be scientific, research, services, and/or education oriented.

Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Plans, develops, implements, and coordinates a university project(s) or program(s). Designs and implements systems to collect, maintain, and analyze data; generates interim progress reports, final reports, and other information related to project(s) or program(s). Establishes and implements short- and long-range goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness and effects changes required for improvement. Directs, manages, and oversees the daily administrative components of program(s)/project(s). Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the program/project function; Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Develops and implements systems and processes to establish and maintain records for the operating unit. Performs community liaison and outreach activities for programs. May engage in contract negotiations and perform research; may produce and market project(s) and product(s). Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses. Plans and develops strategies for generating resources and revenues for the project; may prepare contract and grant proposals. Recommends, participates in the development of, and establishes policies and procedures; may serve on department/division/university planning and policy-making committees. May represent the university to various institutional divisions as well as externally entities. Provides expertise in a specialized field and often participates in local or statewide task forces. Performs miscellaneous job-related duties as assigned, miscellaneous job-related duties as assigned.

Knowledge and Skills

Knowledge of contracts and grants preparation and management. Knowledge of management principles and practices. Knowledge of financial/business analysis techniques.

Skill in the use of computers, preferably in a PC, Windows-based operating environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Program planning and implementation skills. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

Ability to develop and maintain recordkeeping systems and procedures. Ability to serve on task forces and/or committees. Ability to communicate effectively, both orally and in writing. Ability to gather data, compile information, and prepare reports. Ability to develop, plan, and implement short- and long-range goals. Ability to design and implement systems necessary to collect, maintain, and analyze data. Ability to make administrative/procedural decisions and judgments. Ability to identify and secure alternative funding/revenue sources.

Required Education

Master’s Degree (Doctorate preferred) at least five years of experience in higher education working with both students and faculty in program and administration and similar student success initiatives

For more information, please visit:  New Mexico State University Applicant Portal | Prgm Mgr Sr,McNair Scholar (nmsu.edu)

Posted: September 29, 2022

Deadline: November 23, 2022.

Job Summary

The Associate Director oversees the daily operation of the Office of Prestigious Scholar Development. The incumbent actively recruits, mentors, advises and supports candidates for a variety of nationally and internationally competitive fellowships and scholarships. The incumbent is responsible for maintaining campus-wide outreach to students, faculty, and staff, managing programming, and assisting with the University’s participation in national and international scholarship competitions. This position also manages all internal competitions and processes for awards including Marshall, Rhodes, Truman, Goldwater, and Beinecke.

Job Duties

Manages the daily operations of the Office of Prestigious Scholar Development and the implementation of program initiatives. Promotes and raises awareness of nationally competitive scholarship opportunities across campus through information sessions, events, print and web materials, social media, and presentations to classes and student groups.

Collects and analyzes data to measure the effectiveness of various aspects of the Office of Prestigious Scholar Development, including the preparation and presentation of complex reports to the Executive Vice President for Academic Affairs. Maintains Office website and all online resources for students.

Responsible for actively recruiting, mentoring, advising and supporting candidates for nationally and internationally competitive fellowships and scholarships. Designs, executes, and evaluates targeted outreach campaigns to recruit a diverse pool of applicants. Disseminates clear information about application processes and collaborates with key campus partners to connect students with resources.

Manages the College’s participation in scholarship competitions and related competition cycles. Manages and maintains a comprehensive database of potential, current, and former candidates. Tracks incoming scholarship materials (i.e. transcripts, waivers, letters of recommendation) and communicates with applicants about their status.

Develops and facilitates communication, outreach, and data management for scholarship programs. Designs, executes, and evaluates targeted outreach campaigns to recruit a diverse pool of applicants. Promotes student development through individual advising, outreach, resources, workshops and information sessions

Minimum Requirements

Master’s degree preferred, Bachelor’s degree required. Applicants should have at least two years of experience working in this area. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Experience working with students applying for nationally and internationally competitive awards. Understanding of the processes involved in identifying and developing applicant pools. Experience developing communication campaigns, managing a website, and tracking results of activities toward goals.

Salary range: $63,421 – $80,000

For more information, please visit:  College of Charleston Employment Site | Associate Director, Office of Prestigious Scholar Development (cofc.edu)

Posted: September 28, 2022

Deadline: Open until filled, priority before October 30.

Job Summary

Kansas State University seeks a dynamic leader to serve as Director for a new Pre-Professional Advising Center. The Director will lead our team of pre-professional advisors and an advisor/recruitment coordinator who are committed to applying recruitment and advising best-practices within a collaborative, diverse, inclusive and supportive environment that prepares students to become competitive professional school applicants. The Pre-Professional Advising Center offers all prospective students interested in the professions with a clear and coherent point of entry. We provide guidance

and programing to encourage students to explore and prepare a competitive application to professional school programs such as law, medicine, pharmacy, physical therapy, physician assistant, dental, occupational therapy, nursing, veterinary medicine, and more. Guided by an advising as teaching model, Center staff help students in any college or program of study explore and prepare for the professions. The Center embraces the guiding principles of equity and inclusion, holistic support, institutional collaboration, and creative innovation of the Office of Student Success.

The inaugural Director will contribute to K-State’s culture of advising excellence and build a successful centrally housed pre-professional program. The Director reports to the Vice Provost for Student Success.

Job Overview

Provide vision for and direct oversight of the pre-professional advising center with responsibility for recruiting, planning, policy, and achieving excellent student learning outcomes.

Essential Functions

In collaboration with the vice provost for student success, enrollment management, and the academic colleges, design, develop, and implement activities to achieve strategic recruitment goals, advising mission and program objectives set at university and unit levels.

Vision and Program Design 30%

  • In collaboration with Enrollment Management, create robust outreach and recruitment plan.
  • Develop an intentional curriculum to support exploration and commitment to the professions.
  • Explore partnerships with professional schools (e.g., early admission, 3+3 programs).
  • Assume management responsibility for advising programs and priorities associated with student success and retention.
  • Make decisions and oversee quality of service delivery to include accurate and current information about university and professional school programs.
  • Use knowledge of student development and student sub-populations in designing a comprehensive pre-professional advising center.
  • Manage communication about timelines and deadlines for professional school applications.
  • Develop opportunities for clinical experience and undergraduate research opportunities.
  • Review data, as available, on professional school admission.

Unit Leadership 30%

  • Provide direct supervision to advisors and coordinator.
  • Develop, implement and monitor budget, as authorized; may have authority for revenue and expense planning and approving expenditures; has signature authority as “accountable officer” for programs within area of responsibility; report on budget status to higher level administrator.
  • Oversee equity and inclusion efforts for the advising unit.
  • Serve on university, college and departmental committees and represent the department at various state and national associations. Serve on Student Success Leadership team.
  • Perform related duties based on departmental need.
  • Design and implement strategic communications.

Support Advising Excellence 15%

  • Design and deliver advisor training and professional development for Center staff and contribute to the professional development of the K-State Advising Community.
  • Use the SSC-Navigate platform for tracking student engagement with the Center and advisor performance.

Policy and Assessment 10%

  • Formulate, recommend, and implement policies, procedures, and controls; manage processes to increase student support and advance service levels; responsible for policy implementation, communication and assessing impact. Participate in cross-functional policy development.
  • Elevate institution-wide issues, contributing to systemic rather than one-off solutions.
  • Collect and analyze data on Pre-Professional Advising activities to assess student learning outcomes and program effectiveness.
  • Prepare reports, disseminate/interpret data and other information. Provide advice, deliver presentations, and ensure that advising programs and services comply with university policies and state/federal regulations.

Cross-unit Collaboration 15%

  • Responsible for collaborating with administrative and academic units and act as liaison between the student, parent, college, student life and other appropriate partners; communicate and assist students, parents, business partners resolve questions and complex issues; represent the university internally and externally.
  • Partner with the Career Center on alumni placement data.
  • Build and maintain cross-campus relationships. Convene and engage pre-professional advisory group.

Required Education and Experience

  • Bachelor’s degree from an accredited institution and at least five (5) years of relevant experience
  • A minimum of one (1) year of management, supervisory, or project team leadership experience

Preferred Education and Experience

  • Master’s degree from an accredited institution in a related discipline or a JD and five (5) years of progressive experience in higher education, student development or related field

For more information, please visit:  K-State Careers


Posted: September 22, 2022

Deadline: Open until filled

Job Summary: The Academic Program Director is responsible for managing a specific academic program, project, or service to include planning, administration, evaluation and implementation. May recommend the establishment of policies and procedures. Acts as liaison with University departments to ensure coordination of effort and exchange of information.

Additional Department Summary: Assistant Director of External Scholarships and Fellowships The University of Alabama Honors College is seeking a full-time Assistant Director of External Scholarships and Fellowships. The Office of External Scholarships and Fellowships (OESF) administers and/or supports UA’s nomination processes for nationally competitive awards like Rhodes, Marshall, Fulbright, Boren, Churchill, Truman, and Goldwater. The ideal candidate possesses a professional demeanor with experience in and/or knowledge of nationally competitive awards.

Required Minimum Qualifications: Bachelor’s degree and three (3) years of experience; or Master’s degree and one (1) year of experience.

Additional Required Department Minimum Qualifications: The ideal candidate will be enthusiastic about student development while possessing superior writing, professional communication, and organizational skills; should demonstrate the ability to work collaboratively with a diverse campus-wide team of fellowship representatives and sponsors; must have completed a master’s degree; has experience with student mentoring, competitive funding, and/or merit awards in the context of higher education; Can work with or quickly learn the following software programs: Microsoft Word, Excel, Publisher, PowerPoint, Adobe Acrobat, Qualtrics, Canva, Slate, and SARS; Has experience working with people from diverse backgrounds.

Skills and Knowledge: Knowledge of nationally competitive awards such as Rhodes, Marshall, Goldwater, etc.

Preferred Qualifications: Prior experience with study, teaching, and/or travel abroad. Past experience with or knowledge of nationally-competitive awards. Technical skills (e.g. data management, familiarity with student information systems and learning management systems). Ability to build and maintain social media platforms. Prior experience with grant or proposal writing and/or review

For more information, please visit:  Assistant Director of External Scholarships & Fellowships – 517556 – Tuscaloosa, Alabama, United States (ua.edu)

Posted: September 22, 2022

Deadline: Open until filled

Job Summary

The Academic and Scholarship Advisor in Commonwealth Honors College (CHC) will have joint responsibility between the Office of National Scholarship Advisement (ONSA) and the Office of Advising (OA) to provide comprehensive individual and group advising services to undergraduate students for both offices.  The Academic and Scholarship Advisor will collaborate with administrators and staff to provide outreach, advising programs and services, to create an inclusive environment and enhance student success.  The Academic and Scholarship Advisor will serve as a liaison between the two offices and use a comprehensive approach to identify students with high academic potential to apply for national scholarships through ONSA and they will utilize holistic advising best practices to increase student persistence and retention through OA.

Essential Functions

  • ONSA:
    • First-step advising for students who are preliminarily interested in National, Presidential, and International scholarships.
    • Assists the director with the administration of the International Scholars Program and scholarship
    • Advises prospective students on national scholarship programs.
    • Supports the ONSA director with reviewing and administration of Presidential scholarships.
    • Advises students throughout all phases of the application process for ONSA scholarships, such as eligibility requirements, application essay feedback, coordinating campus interviews, and submitting university nominations to national foundations.
    • Creates and delivers information sessions, workshops, and other on-line resources to inform and attract students to apply for national and international scholarships, such as Fulbright, Boren, Gilman, Beinecke, Truman, Goldwater, and others.
  • OA:
    • Provides holistic advising to CHC students regarding fulfillment of CHC and University requirements, academic regulations and policies, and resolution of academic challenges.
    • Motivates students to understand the importance of undergraduate research, and engages students in the planning process so their completion of an Honors Thesis or Portfolio can help them reach academic and professional goals.
    • Actively participates in the planning and delivery of New Student Orientation & Transitions programming, Group Advising Sessions for First-Year Students and Sophomores, thesis planning workshops and other programs.
    • Advises prospective transfer students from other institutions and current UMass students interested in applying to CHC to help them understand the curriculum options and requirements.
    • Works proactively to ensure that students are making progress towards honors course completion and grade performance to facilitate graduation clearance.
    • Works closely with students who are struggling by providing targeted referrals and follow-up to ensure student success.
    • Collaborates with Residence Life staff to provide support around curricular issues for all CHC students, as relevant.
    • Participates in professional development to keep abreast of new trends in academic advising and student success.
    • Collaborates with advising network on campus to stay current on cross-functional knowledge about advising, school/college updates and student support centers at UMass.
    • Keeps technological skills up to date to be able to utilize university systems to their fullest capacity and/or be prepared to learn new systems.

Other Functions

  • Assists ONSA director to develop and maintain institutional partnerships, including those with colleges, academic departments, academic centers, and UMass offices to aid in the identification of applicants.
  • Collects and manages data on applicants and application trends to conduct meaningful assessment of advising efforts.
  • Manages student resources and website content for fellowships.
  • Assists with on-going training and/or oversight for the Peer Advising Assistants/Coordinators.
  • Works with the Advising team to provide training and/or support to new professional staff, graduate students, or peer advising assistants. Represents CHC at University wide and CHC events, as needed.
  • Understands responsibilities with respect to FERPA, Title IX, Clery and other compliance requirements.
  • Contributes toward maintenance of a positive and respectful workplace, defined by personal competence.
  • Understands and contributes to the implementation of college and institutional goals for achieving a respectful, equitable and inclusive environment.
  • Performs related duties as assigned or required to meet Department, College and University goals.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor’s Degree with three (3) years of experience in academic and/or scholarship advising in higher education.
  • Strong interpersonal skills with the ability to collaborate and interact effectively with faculty, staff, students, administrators, and the public in a friendly and professional manner.
  • Ability to establish a rapport, maintain harmonious working relationships.
  • Ability and willingness to work empathetically with a diverse student population.
  • Strong written and verbal skills, demonstrated by the ability to write concisely, express thoughts clearly and develop ideas in a logical sequence.
  • Independent initiative with the ability to stay on task and work productively with minimum amount of supervision or guidance and the ability to adapt and work effectively as the college grows.
  • Strong organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects.
  • Intermediate proficiency in computer skills, including ability to use Word, Excel, and Access. Familiarity with calendar software, website software, and social media.
  • Ability to exercise sound judgement and discretion in handling confidential information.
  • Ability to understand, explain, and apply policies and procedures.
  • Understanding of and ability to apply current principles of “whole student” academic advising.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Master’s Degree.
  • Success in working with students from historically marginalized communities, first generation college students, low income, and non-traditional students.
  • Experience with grant or proposal writing.
  • Experience working with faculty in higher education setting.
  • Ability to market events, information sessions, and other events.
  • Experience with study abroad, either advising or living abroad.
  • Demonstrated knowledge of student leadership, experience working with student leaders.
  • Training in social justice and/or understanding of Inclusive Excellence.
  • Experience guiding students through the process of engaging in undergraduate research.

For more information, please visit:  Details – Academic & Scholarship Advisor – CHC | Human Resources | UMass Amherst

Posted: September 1, 2022

Deadline: October 7, 2022


Develops and implements recruitment strategies targeting potential freshman and sophomore candidates for major fellowships. Designs, implements, and manages application processes for several nationally competitive award programs and advises students through all stages of applying. Creates and coordinates the dissemination of the OMF promotion and publicity strategy. Other duties as assigned.


40% – Essential – OMF Program management: Manages all aspects of the application process for awards not requiring university nomination (Hollings, CLS, Boren and Gilman Scholarships), as well as the Fulbright ETA program. Develops and executes a recruitment plan to bring students into these application pipelines. Evaluates and innovates existing Canvas course structures and designs new courses and workshop offerings. Formulates and executes retention communication strategies to encourage students to persist to submission. Coordinates with the OMF Administrative Assistant to track incoming materials (transcripts, waivers, letters of recommendation) and communicates with students about material submissions. Reviews candidate materials, provides feedback and conducts assessment activities for these programs as well as the NSF GRFP.30% – Essential – Advising and Mentoring: Directs the OMF’s underclassmen advising programming, developing advising policies and procedures and meeting regularly with potential fellowship candidates. Manages all initial fellowship interest appointments. Provides supplemental advising to students on a wide range of topics including nationally competitive programs, campus resources, and opportunities for personal growth and development. Trains and supervises the OMF Graduate Assistant and summer draft reviewers in fellowship advising and draft review activities.25% – Essential – Promotion and publicity: Leads the OMF’s efforts to promote awareness of fellowships opportunities among all Clemson students. Creates, promotes, and delivers Fellowship 101 Info Sessions and other introductory workshops. Supervises the OMF UPIC Social Media and Marketing Interns to develop and refresh promotional pieces and maximize social media utilization. Manages classroom visits and OMF presence at informational events such as Honors Blitz, Grad Orientation Activity Fair, Study Abroad Fair. Coordinates with the Communications Director to share OMF competition results. Designs and implements an OMF Student Ambassador program.5% – Essential – Foundation relations: Represents the OMF at regional and national meetings of the National Association of Fellowships Advisors. Seeks opportunities to serve as a reviewer for national competitions (particularly CLS and Gilman). Manages logistics of hosting information meetings and sessions both on-and-off campus with fellowship foundation representatives.


Education – Bachelor’s Degree;  Experience in student development programs;  Work Exp 1-3 years.


Education –  Master’s Degree;  Experience with fellowship advising/student development or reviewing written work.

Open until September 14th.


Standard Hrs: 37.5; 

Expected Salary Range:

High $50s to $60,000

For more information and to apply, please visit: Careers (clemson.edu)

Posted: September 16, 2022

Deadline: Open until filled

About the Department

 UChicagoGRAD, a part of the Office of the Provost that supports graduate education across the University, is an innovative national model for preparing graduate students and postdocs to succeed while at UChicago and beyond. With teams focusing on admissions, fellowship advising, writing support and public speaking training, diversity initiatives, career exploration and planning, and administration, UChicagoGRAD works with campus partners to support students and postdocs at every stage of their academic careers and beyond. UChicagoGRAD functions as a one-stop shop for graduate students and postdocs to access resources that support timely degree completion and to enhance professional preparation that helps them translate their degrees into a variety of careers. UChicagoGRAD works with academic departments and divisions as well as campus-wide offices to develop and implement outreach, recruitment, and yield efforts; graduate and postdoc-focused programs, workshops, and events; training and support tailored to UChicago graduate students and postdocs; and administrative practices and policies in support of graduate education.

Job Summary

The job administers a range of programs, workshops, and advising related to graduate student and postdoc scholarly development.


  • Advise graduate students in one-on-one meetings to help students become acquainted with university resources, apply to fellowship opportunities, and develop essential career skillsets.
  • Develop and lead fellowship programming related to various aspects of scholarly development; regular events include general information sessions, workshops, departmental presentations, and sessions targeted to specific fellowship programs.
  • Coordinate and organize content for information sessions and writing workshops, including inviting speakers, delivering presentations, and conducting outreach to ensure high levels of attendance at events.
  • Provide verbal and written feedback on all aspects of fellowship applications.
  • Contribute to three professional development newsletters for master’s students, STEM doctoral students, as well as doctoral students in humanities, social sciences, and related divisions and schools. With interns, build monthly fellowships newsletters.
  • Aid in developing website content and fellowships Canvas site to ensure accessibility and continued relevance.
  • Support annual assessment and data collection for fellowships team, including redefining metrics as the unit’s needs develop.
  • Serves as liaison with internal and external stakeholders; performs outreach, maintains collaborative partnerships with campus partners, participates in presentations on-/off-campus about UChicagoGRAD services.
  • Assist with supervision of interns with Director of Fellowships.
  • Other duties as assigned, especially for all-hands-on-deck events at UChicagoGRAD.
  • Advises graduate students and postdocs on various aspects of their scholarly development.
  • Develops and leads programs and workshops related to various aspects of scholarly development.
  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Preferred Qualifications


  • Advanced degree in related field.


  • At least three years of experience working in higher education or nonprofits.
  • Strong familiarity with graduate education and the varied needs of doctoral and master’s students.
  • Familiarity with the range of competitive fellowship opportunities.
  • Familiarity with the culture of a research university and the breadth of university systems.

Preferred Competencies

  • Excellent interpersonal skills.
  • Sound judgement and ability to anticipate potential problems.
  • Demonstrated commitment to student success and cultivating a supportive environment that meets each student where they are.
  • Independent decision-making skills.
  • Orientation toward collaboration and teamwork.
  • Confident public speaker and comfort presenting to a variety of audiences.
  • Excellent written, editorial, and communication skills.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)
  • Three References Contact Information (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

For more information, please visit:   Careers (myworkdayjobs.com)

Posted: September 15, 2022

Deadline: October 27, 2022

Job Summary

The Assistant Dean will identify, recruit, and develop FGCU students who are competitive candidates for awards such as the Fulbright, Goldwater, Truman, Boren, Gilman, Udall, CLS, and the like. This office serves the entire FGCU student population and reports to the Dean of the Honors College. The Assistant Dean will maintain and develop new processes, strategies, and partnerships to support competitive scholarship and fellowship efforts and raise awareness of these opportunities with key campus constituencies.Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties may include but are not limited to:

  • Identifies, recruits, and develops students who are competitive candidates for awards such as the Fulbright, Goldwater, Truman, Boren, Gilman, and Udall.
  • Responsible for the strategic alignment, long-term planning, and management oversight of a program/department/unit.
  • Translates strategic and tactical business plans into student operational plans. Has latitude to make operational decisions within broadly defined parameters and decision requires a high level of judgement. Deviations from university policies generally requires higher managerial approval.
  • Establishes the direction, goals, implementation strategy and policies of the department or unit within an administrative area.
  • Innovates new processes, strategies, and partnerships to support competitive fellowship efforts.
  • Manages the recruitment, screening, and internal application processes for the major scholarship cycles.
  • Provides intensive hands-on advising to applicants, ensuring that they have every opportunity to develop high-quality applications.
  • Promotes awareness of major scholarships and fellowships opportunities among students and faculty.
  • Develops and executes outreach programs for students.
  • Builds a successful communication strategy utilizing an effective web presence, social media and others forms of digital outreach.
  • Participates in professional development by attending and presenting at national meetings and trainings specific to relevant scholarship and fellowship programs. 
  • Leads “Fellowship Fridays” with students participating in or interested in the application process.
  • Responsible for ensuring that all programs, activities, and series comply with university, state, and federal regulations.
  • Teaches one three-hour course for the Honors College per year.

Other Duties:

  • Arrange for and participate in mock interviews for finalists.
  • Other job-related duties as assigned.

For more information, please visit  https://fgcu.wd5.myworkdayjobs.com/en-US/eaglejobs/job/Assistant-Dean–Competitive-Fellowships_R0003124

Posted: September 14, 2022

Deadline: Open until filled


The Critical Language Scholarship (CLS) Program, sponsored by the U.S. Department of State, is an intensive overseas language and cultural immersion program for American students enrolled at U.S. colleges and universities. Students spend eight weeks abroad studying one of fifteen critical languages: Arabic, Azerbaijani, Bangla, Chinese, Hindi, Indonesian, Japanese, Korean, Persian, Portuguese, Punjabi, Russian, Swahili, Turkish or Urdu. The program includes intensive language instruction and structured cultural enrichment experiences designed to promote rapid language gains. In addition to summer study abroad programming, the CLS Program offers CLS Spark, an opportunity for American students to study critical languages virtually when they may not have access to language learning on their campuses or the ability to travel overseas. By prioritizing inclusion and access, the CLS Program ensures that the next generation of America’s global leaders reflects its diversity.

The CLS Program generates approximately 5,500 applications each year for approximately 550 opportunities to participate in intensive language institutes. Based in Washington, DC, the Director of the Critical Language Scholarship (CLS) Program oversees the administration of intensive language institutes virtually and abroad, as well as outreach and selection activities for the program and a comprehensive plan for alumni engagement.

The Director oversees all programmatic and financial aspects of the administration of the CLS Program, including the development of institutional partners, preparation of participants for the education abroad experience, the review of health and safety protocols, administration of the language institutes, and monitoring and evaluation of program outcomes. The Director also works to ensure that the diversity of U.S. higher education institutions and students is reflected in outreach efforts and contributes to the development of policies and guidelines informing the selection process, student preparation process, and on-program support.

While experience with program administration, monitoring and evaluation, and financial management is an important requirement for any candidate, an understanding of U.S. academic culture broadly and study abroad trends is also essential. The position requires strategic thinking, ability to direct staff on large projects, ability to multi-task, close attention to detail, and a talent for communicating with diverse audiences. Some travel is required. The Director reports to the CLS Program Senior Director.


  • Grant Management and Reporting:
  • Prepares grant proposals; 
  • Manages program budgets and monitors budgets of subawards;
  • Prepares regular and semiannual grant performance reports and impromptu data reports for the funder and third parties;
  • Ensure compliance with document retention policies and procedures for the proper disposal of program files;
  • Leadership and Communication:
  • Communicates regularly and coordinates with U.S. granting agencies; 
  • In conjunction with the program funder, assists in the implementation of program-related initiatives;
  • Contributes to the development and implementation of Diversity, Equity and Inclusion policies and practices for the CLS Program;
  • Works with the U.S. Department of State to coordinate outreach activities for the CLS Program and other programs of the U.S. Study Abroad Branch;
  • Coordinates and conducts presentations about the CLS Program for students, study abroad administrators, and faculty, including at national and regional conferences;
  • Maintains contact with U.S. university faculty and administrators to strengthen existing networks and develop new contacts, thereby increasing CLS visibility on U.S. campuses, and increasing the program’s network of scholarship application evaluators;
  • Develops and maintains institutional relations with foreign universities and academic partners; 
  • Develops a strategic vision for mentoring staff and guiding professional development;
  • Program Administration:
  • Supervises the overall CLS Program outreach strategy with the support of an Assistant Manager and program staff, working strategically to develop recruitment and merit-based selection processes that result in a large applicant and finalist pool that is broadly reflective of the diversity of the United States; 
  • Directs the planning and administration of intensive language programs, including program design, review of program policies, student advising, on-program support, and evaluation of program outcomes;
  • Reviews health and safety protocols for overseas immersion programs, revising to align with best practices in the field of international education, and provides guidance and oversight of the pre-departure participant medical review;  
  • Coordinates with the Assistant Manager for Outreach and Selection and the Alumni Engagement Officer to build alumni networks, develop and implement alumni initiatives; 
  • Ensures compliance with document retention policies and procedures for the proper storage and disposal of program files;
  • Management and Staff Development:
  • Supervises direct and indirect reports, including the Assistant Manager for Outreach and Selection, the Data and Reporting Officer and the Program Assistant;
  • Together with the Senior Director, plans program activities and calendars, manages the distribution of assignments across program staff, standardizes operating procedures;
  • Provides training and operational support to program staff and partner organizations; and
  • Undertakes additional duties assigned by the Senior Director, as needed.


  • A minimum of seven years of relevant progressive experience in program administration, higher education, international education, or a related field;
  • BA or an advanced degree is preferred, but not required;
  • Familiarity with American higher education, U.S. academic culture and study abroad trends;
  • Demonstrated support of diversity, equity, and inclusion in education abroad;
  • Ability to communicate with diverse groups of students, faculty, and administrators;
  • Knowledge of language and culture of at least one target region desirable;
  •  Communication Skills:
  • Excellent written and oral communication skills in English, and the ability to communicate with clarity and precision to diverse audiences, specifically racially, ethnically, and socioeconomically diverse communities;
  • Strong public speaking skills and ability to present information clearly and concisely to both general audiences and to key stakeholders;
  • Ability to communicate effectively about issues affecting underrepresented and underserved students and groups;
  • Administrative Competencies:
  • Advanced leadership and team management skills;
  • Outstanding organizational skills and attention to detail;
  • Ability to manage multiple priorities quickly and effectively;
  • Knowledge of health and safety protocols for education abroad programs strongly preferred;
  • Knowledge of budgetary procedures, especially U.S. Government grants preferred;
  • Technical Skills:
  • Expert knowledge of Microsoft Office applications, particularly Word and Excel;
  • Experience working with a database, basic data analysis and the use of data for public communications strongly preferred;
  • Experience working with content management systems or web publishing preferred;
  • Interest in using data analysis and communication to support diversity, equity, and inclusion in study abroad.

To apply, select the link below and follow the prompts: